Administrative Assistant - Medford, WI (Weather Shield)

Summary JOB DESCRIPTION Performs all clerical functions such as typing, record keeping, preparing reports, preparation for meetings, and any other related work as assigned by the Plant Manager, Production Managers, Materials Supervisor, Engineers, and Department Managers.ResponsibilitiesESSENTIAL DUTIES AND RESPONSIBILITIES (include the following. Other duties may be assigned.) Assists Managers in carrying out their duties and responsibilities by learning all phases of the area in reports needed and department functions. Updates staffing requirements weekly. Records the production hours, etc. for both shifts in the Plant. Updates various charts daily or weekly for the Plant Managers and Production Managers Typing as requested, (reports, Department Manager Meeting Minutes, newsletter, inter-office memos, appropriation requests, etc.) Prepares unit cost projects reports and scrap projects reports monthly. Distributes morning reports to all managers. Maintains the copy machine and copy machine supplies. Establishes and maintains a central follow-up file for all managers. Coordinates maintenance calls/documentation. Runs errands to the main office – picks up checks, returns absent checks, picks up forms as needed.Orders office supplies for Plant Managers, Production Managers, Engineers and Department Managers. Supervisory ResponsibilitiesThis job has no supervisory responsibilities.QualificationsQUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION And/or EXPERIENCEOne year certificate from college or technical school; or Associate's degree (A.A.) or equivalent from two-year college or technical school; and three to six months related experience and/or training; or equivalent combination of education and experience.Language SkillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.Mathematical SkillsAbility to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Must be able to convert data into charts and graphs. Good math aptitude is required.REASONING ABILITYAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Computer SkillsWord, Excel and Power Point.CERTIFICATES, LICENSES, REGISTRATIONS None required.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.