Administrative Assistant

The Administrative Assistant assists with the day-to-day operations of the Finley Asphalt & Concrete office in Ashland, including answering phones, scheduling, entering sales leads into the system, and other general administrative duties.Essential Job Duties & ResponsibilitiesDevelop and maintain a thorough knowledge of Finley’s services and customersOversee and support all administrative duties in the office and ensure that office is operating smoothlyContact Miss Utility to locate existing underground utilities & schedule portable toiletsManage the ordering, organizing and distribution of office/mail/pantry/crew/HR supplies, and ensure supplies are stockedAssist clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is requiredPerform receptionist duties: greet visitors, and answer direct phone callsSchedule routine maintenance, grounds management, and yearly HVAC cleaning & services & Firehouse inspectionUpdate scheduling boardEnter leads from various sources into the systemAct as a Human Resources point of contact and liaison, including collecting and managing applicant and new hire information, keeping forms up to date, delivering benefit information to employees, conduct exit interviews including collecting electronics and passwords upon separation.Act as a Safety point of contact and liaison, ensuring safety gear is in stock and up to date, and forms are printed and available.Attend meetings with management, keeping up to date on current projectsOrganize and coordinate meetings including the yearly kick off meetingProvide other administrative support as necessary, including scheduling group meetings, maintaining crew job schedules, doing research, and creating reportsCoordinate winter activities in preparation for seasonal impacts, including Holiday lights, pausing vendors and services if neededOther duties as assignedQualifications (Experience, Education & Certifications, Key Attributes)To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Proficiency in Microsoft Office (Word, Excel, and Outlook) and Google/Gmail (Sheets, Docs, Calendar).Able to multi-task and provide support for multiple departmentsDetail oriented and able to prioritize tasks without guidance.Punctual and strong attendance.Strong interpersonal skills with a positive attitude and friendly disposition.Physical Requirements: (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)Remaining in a stationary position, often standing or sitting for prolonged periods: OccasionallyMoving about to accomplish tasks at a worksite or moving from one worksite to another: ConstantlyMoving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: RarelyAdjusting, moving and lifting objects in all directions: RarelyTalking and hearing to communicate with others: ConstantlySeeing to perform job duties at close range, such as monitors or screens: ConstantlySeeing to perform job duties at a distance, such as driving or operating equipment: OccasionallyRepeating motions that may include the wrists, hands and/or fingers: ConstantlyAscending or descending ladders, stairs, scaffolding, ramps, poles and the like: RarelyOperating machinery and/or power tools: RarelyOperating motor vehicles or heavy equipment: OccasionallyThe ability to travel regionally or nationally: OccasionallyPhysical DemandsSedentary work that primarily involves sitting/standing: ConstantlyLight work that includes moving objects up to 20 pounds: OccasionallyMedium work that includes moving objects up to 50 pounds: OccasionallyHeavy work that includes moving objects up to 100 pounds or more: RarelyWorking ConditionsLow temperatures: RarelyHigh temperatures: OccasionallyOutdoor elements such as precipitation and wind: OccasionallyNoisy environments: OccasionallyHazardous conditions: RarelyShift work, to include overnight work: NeverFrequent overtime, including weekends: NeverOffice environment: ConstantlyPave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.