Executive Assistant

About RhythmsRhythms is building the AI that helps you run your business autonomously—fundamentally rethinking how organizations operate, execute, and scale. We're founded by entrepreneurs who built and sold Chronus (acquired by PE) and Ally.io (acquired by Microsoft). We've raised a $26M seed round from top investors including GreenOaks, Madrona, and Accel, alongside CXOs from global technology leaders—earning GeekWire's Deal of the Year and recognized among the top AI innovators of 2025.Rhythms transforms how enterprises become AI-native by connecting strategic planning and OKRs directly to day-to-day execution and real-time progress tracking. Built on multi-agent AI architecture, our platform connects with Slack, Teams, Jira, Linear, and other daily tools to automate operational workflows, surface predictive insights and risks, eliminate manual status updates, and build organizational memory that grows smarter over time. Enterprise customers choose us because we're making agentic AI reliable enough to run critical business operations.The RoleWe're hiring an Executive Assistant to work directly with our CEO and co-founder. You'll be the operational engine that keeps the CEO effective and the company running smoothly.You'll own the CEO's calendar, communications, and operational rhythm while taking on strategic projects that directly impact the business—from hiring coordination to company operations to customer meeting prep. The best way to think about this role: you treat the CEO's time as the company's most valuable resource and you protect it accordingly.This is a high-trust, high-autonomy role. You'll have visibility into every part of the business—product, strategy, customers, hiring—and you'll use that context to anticipate needs before they're asked.What You'll OwnCEO's time and calendar: Manage complex, high-stakes scheduling across investors, board members, customers, and the leadership team. Prioritize effectively—every meeting has context, an agenda, and clear outcomes. Company operations: Coordinate leadership offsites, all-hands, team events, and onboarding logistics for new hires. Help prepare materials for quarterly board meetings. Be the connective tissue across a distributed team (Seattle, SF, Hyderabad, Chennai). Hiring coordination: Partner with the People team to schedule interviews, manage candidate experience, and keep recruiting moving at startup speed. Communications: Draft emails, memos, and updates on behalf of the CEO—to customers, partners, and the team. You represent the CEO's voice with precision and professionalism. Strategic projects: Research, analyze, and execute on ad hoc priorities. This could range from vendor evaluation to event planning to competitive research to preparing customer meeting briefs. Travel and logistics: Plan domestic and international travel, process expenses, and handle logistics for conferences and customer visits. What We're Looking ForExperience~5 years as an EA or operations lead supporting a C-level executive at a tech startup or high-growth companyYou've supported founders or CEOs through board management and rapid scaling—not just calendar managementComfortable with tools like Notion, Slack, Linear, Google Workspace, and modern collaboration platformsExperience coordinating across distributed teams and time zonesAI-First MindsetYou already use AI tools daily—Claude, ChatGPT, Notion AI, Zapier, etc.—to draft communications, summarize meetings, and automate repetitive workflowsYou're curious about new tools and look for ways to make yourself and the team more productiveWe're an AI company—we expect our team to live it, not just talk about itOperatorYou don't wait for instructions—you see what needs to happen and do itYou can juggle 15 things at once without dropping any. You have a system, and it works. Strong written and verbal communication—you'll draft executive emails, meeting briefs, and internal memosDetail-oriented: you sweat the small stuff because you know it mattersYou move at startup paceJudgment and DiscretionYou'll have access to highly sensitive information—financials, strategy, and personnel decisionsAbsolute trust and confidentiality are non-negotiableCultural Fit (Non-Negotiables)Owner mentality: You don't draw boundaries around your job. You do what needs to be done. Highly resourceful: You figure things out with limited resources and ambiguous directionGrowth mindset: You're constantly improving yourself and how the team worksSystematic thinker: You value documentation, clear communication, and building repeatable processesWhat You'll GetFront-row seat to how an AI startup scales from early stage to market leadershipDirect daily partnership with a serial entrepreneur CEO (ex-Microsoft Corporate VP, two successful exits)Visibility into every part of the business—product, engineering, sales, hiringHigh ownership and autonomy—we trust people to run with thingsCompetitive salary and early-stage equityBased in Bay Area with regular collaboration with Seattle/Redmond teamNot a Fit IfYou want a role with clearly defined boundaries and predictable hoursYou prefer large, structured organizations with established processesYou need detailed instructions before taking actionYou're not excited about working at an AI-first company