Administrative Assistant - Westcor Land Title Insurance Company

Position Summary Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Ability to effectively communicate via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals, and an ability to self-director and work independently is desired. Essential Functions: Answer and direct phone calls Organize and schedule appointments and meetings Maintain contact lists Produce and distribute correspondence memos, letters, and forms Assist in the preparation of regularly scheduled reports Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Book travel arrangements Submit and reconcile expense reports Handle multiple projects Ensure operation of office space and equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques Book conference calls, rooms, taxis, couriers, hotels, etc. Handle sensitive information in a confidential manner Reply to email, telephone, or face-to-face inquiries Develop and update administrative systems to make them more efficient Receive, sort, and distribute the mail Qualifications: Proven experience working in a professional environment Proficiency in MS Excel, Microsoft Word, Windows workspace applications, Microsoft Outlook and Microsoft Teams Excellent time management skills and the ability to independently prioritize work Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Able to efficiently fulfill assignments in a timely manner and being responsible and responsive to same Strong organizational and planning skills Education / Experience: High School degree Minimum of 5 – 7 years previous experience; a preference for real estate, mortgage or title company experience Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands and fingers to type and reach. The employee may occasionally be required to lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Ardán Inc offers some great perks: Health, dental, and vision benefits Employer-paid disability and life insurance Flexible spending accounts 401K with company match Paid time off and company-paid holidays Wellness Resources Budgeted Range: $50,000-$52,000 NOTE: This job description is not intended to be an exhausted list of duties, responsibilities, or qualifications associated with the job. CA Privacy notice: https://ardaninc.wpengine.com/privacy-policy/