Administrative Assistant

Job Title: Administrative Assistant Department: Gorilla Glass Solutions Location: Onsite (location to be confirmed) Interview Process: TBD Position Overview The Administrative Assistant provides comprehensive administrative support to a Division Vice President, Director, and their leadership team. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, global environment. The ideal candidate is proactive, highly organized, professional, and capable of handling confidential information with discretion. Key Responsibilities Calendar Management Manage complex, global calendars for senior leadership Coordinate and prioritize meetings across time zones Support additional departmental calendars as needed Travel Coordination Arrange domestic and international travel Coordinate visas and passports in partnership with travel vendors Ensure smooth travel documentation processing Purchasing & Expense Support Process P-card transactions Submit and track e-Procurement purchase requisitions Prepare and process expense reports using Concur Track and report purchasing activity as required Communications & Meeting Coordination Draft and distribute organizational communications Prepare meeting agendas and coordinate weekly staff meetings Facilitate meetings when needed Maintain department distribution lists and group communications Event & Logistical Support Provide logistical support for commercial meetings, trade shows, and annual events Plan and coordinate department events, summer activities, and holiday initiatives Support onboarding logistics for new employees and contractors Coordinate visitor logistics and customer tours Schedule interviews and support recruiting coordination Operational Support Maintain phone lists and internal contact directories Support updates to organizational email distribution lists Collaborate with space planning teams as needed Partner with cross-functional administrative teams Participate in department initiatives, including culture and engagement efforts Proactively take on additional responsibilities as requested Required Qualifications 2–3 years of experience supporting Director-level leadership Experience coordinating international travel Ability to handle highly sensitive and confidential information Strong attention to detail Ability to multitask and prioritize effectively Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience with Concur expense reporting Experience with e-Procurement systems (PeopleSoft preferred) Familiarity with phone and video conferencing systems Professional, flexible, and team-oriented demeanor Preferred Qualifications Experience supporting senior leadership in corporate environments Strong written and verbal communication skills Experience supporting technical or Science & Technology teams Familiarity with Microsoft Teams and SharePoint Demonstrated reliability and consistent performance Proactive mindset with willingness to take on additional responsibilities Job Types: Full-time, Contract Pay: $25.16 per hour Expected hours: 40 per week Benefits: Health insurance Vision insurance Work Location: In person