Field Project Supervisor - Event Installations

Work on Events the World Talks AboutAt Arena, we turn bold ideas into unforgettable experiences. Our teams design, build, and deliver world-class event spaces for global names like Formula 1, the Ryder Cup, and the PGA Tour - and we do it on some of the biggest stages in the world.With projects across the US, UK, Middle East, and Asia, you'll gain hands-on experience, work with industry experts, and see your work come to life in real time. If you're looking for a fast-paced environment, real responsibility, and the chance to be part of something exciting from day one, Arena is the place to grow your career.You'll Love This RoleAs a Project Supervisor, you'll be a key driver behind Arena's on-site success. You'll help turn plans into reality by coordinating schedules, crews, materials, and logistics to deliver safe, high-quality event installations. This is a highly visible role ideal for someone who enjoys problem-solving in real time, working cross-functionally, and taking pride in seeing complex builds come together.If you thrive in dynamic environments and enjoy leading from the front while keeping projects on track, this role offers both challenge and reward.How You'll Support the StructureYou'll support projects from early planning through final handoff, ensuring details, people, and timelines align.Scheduling & PlanningCreate and maintain production schedules in Smartsheet for assigned projectsDevelop and update shipping schedules to support timely deliveriesMaintain project trackers to ensure critical dates and milestones remain accurateCreate action logs for larger or more complex projects with clear, time-sensitive milestonesFinancial & Administrative SupportComplete Job Profitability Estimates (JPEs) prior to installationEnsure project budgets align with approved JPEs and annual budgetsUpdate weekly financial reviews and proactively communicate negative variancesReview assigned jobs in NAV prior to month-end closeEnsure purchase orders are created for expenses not processed via company credit cardSubmit and reconcile weekly credit card expense reportsSafety & ComplianceVerify daily toolbox talks are conducted by crew leadsEnsure required job-specific PPE is available and in useConfirm site safety checklists are completed by designated personnelEnsure accidents and near-misses are documented and reported promptlyConduct job site inspections to confirm safety standards are metOperational CoordinationCollaborate with Account Managers, Inventory, and Warehouse teams on ticket entry and job splitsPartner with Sales and Account Managers to address scope changes or billable damagesSchedule and lead project kickoff meetingsCoordinate with the Project Management Coordinator on JPE developmentCreate "Tools-Needed" tickets in Alert for upcoming jobsWork with Inventory teams to resolve shortages or overbookingsConduct inventory spot checks on job sites as neededOrder scaffolding and concrete ballasts when requiredCommunicate daily benchmarks and schedule adjustments with site managers and crew leadsPartner with Logistics to resolve staffing shortages or contractor challengesCustomer Delivery & Quality ControlCommunicate client expectations clearly to field crewsInspect installations throughout the build to ensure Arena quality standards are metProvide feedback to Logistics and Leadership on crew performance and support needsServe as the final quality checkpoint to ensure products are client-ready and rental-readyConduct final client walkthroughs and support official project handoffThe Foundation You Already HaveWe're looking for someone who brings organization, field awareness, and a collaborative mindset.High school diploma, GED, or equivalent work experienceExperience supporting projects in events, operations, or related industriesStrong organizational skills with the ability to manage multiple prioritiesWorking knowledge of schedules, logistics, and on-site coordinationAbility to read and understand basic diagrams, floor plans, and layoutsFamiliarity with structure types, sizes, and proper installation practicesComfort working in fast-paced, deadline-driven environmentsStrong communication and teamwork skillsWillingness and ability to travel 75% or more of the timeBonus Points If You Have TheseThese aren't required, but they can help you ramp up faster and expand your impact.Previous experience in the events industryFamiliarity with Arena products, structures, or temporary environmentsBilingual in SpanishWe Take Care of Our PeopleWe know that a job is more than a paycheck, it's about feeling supported, valued, and able to live a full life outside of work. That's why we offer benefits designed to care for you and your family, both now and in the future.• Competitive Pay - Your skills and experience are valued• Medical, dental, and vision insurance to support your health and well-being• 401(k) with Company Match - to help you plan for the future• Paid Time Off & Holidays - Work hard, recharge often• Flexible Work Options - We support work-life balance• Career Growth Opportunities - Learning, development, and advancement• Supportive Team Culture - Collaboration, respect, and inclusion• Employee Perks - Monthly appreciation meal, event tickets, and moreLocation: OnsiteSchedule: 75% Nationwide travelReady to take the next step in your career? Apply today and let's build together!