Remote Administrative Specialist

About the job Remote Administrative Specialist Administrative Specialist Responsibilities:Provide remote high-volume calendaring, travel, and expense supportManage complex calendars for multiple clientsSchedule internal and external meetings for multiple clientsSchedule and manage recurring and ad-hoc meetings and room bookings across campusesLearn and utilize internal and external tools to provide calendar supportEstablish ongoing relationship and communications with clients to learn business priorities and apply to supportPartner with clients and other Administrative Assistants for meeting coordinationProvide proactive time management recommendations to clientsCoordinate domestic and international travel arrangements via ConcurPrepare and submit corporate card expense reportsMaintain program scope of support within agreed-upon service level agreementsEducate and inform clients on program goals, scope and service level agreementsDraft and send communications to clients about transitions or changes in supportProvide coverage support for Admin Specialist colleaguesCollaborate with global Admin Specialist colleagues on best practices and knowledge sharingMinimum Qualifications:2+ years of experience providing administrative support2+ years of experience managing calendars1+ years of experience coordinating travel logistics1+ years of experience managing expense reportsExperience prioritizing multiple tasks and activitiesExperience with Microsoft OfficeExperience exercising judgment and discretion while utilizing company policies and practices to determine appropriate actionPreferred Qualifications:Experience supporting 2+ more executives simultaneously1+ years customer service experience1+ years high-volume coordination experience (shared services, recruiting coordination)Experience building relationships across a larger company#J-18808-Ljbffr