Building Administrator

SummaryPosition SummaryThe Office Operations Coordinator serves as the primary operational support function of the office and the first point of contact for internal and external stakeholders. This role ensures daily office operations run smoothly while providing administrative coordination across departments and leadership.The Administrative Assistant works closely with the Executive Assistant to support leadership needs, coordinate scheduling logistics, and maintain alignment on priorities across the office.The position protects leadership productivity by centralizing scheduling, logistics, vendor coordination, and routine administrative responsibilities. The Administrative Assistant maintains a professional environment, anticipates operational needs, and resolves issues before escalation.Job DescriptionKey ResponsibilitiesFront Desk & Office OperationsServe as the primary point of contact for guests, vendors, and service providersManage incoming calls and route inquiries appropriatelyCoordinate visitor logistics including room scheduling and meeting readinessMaintain conference rooms throughout the day (reset, technology check, supplies)Manage ordering and inventory of office supplies and executive floor amenities, including snacks and beveragesOversee daily office operations to keep the workspace organized and functionalManage and/or support office supply inventory and orderingTrack vendor service schedules and follow up on incomplete work, to include courier schedule, times and delays Coordinate mail distribution, outgoing shipments, and courier servicesMaintain shared spaces including conference rooms, kitchen areas, and supply roomsAdministrative & Leadership SupportPartner with the Executive Assistant to coordinate calendars, scheduling priorities, and meeting logisticsPrepare, format, and proofread correspondence and documentsManage expense submissions and ensure timely processingCoordinate travel logistics end-to-end including itineraries and confirmationsMaintain organized electronic and physical filing systemsTrack action items and follow through to completionMaintain internal contact lists and administrative templatesProject & Operational SupportOwn administrative components of special projects and initiativesCoordinate internal meetings, events, and company gatheringsSupport onboarding logistics (workspace setup, supplies, access preparation)Provide operational backup during peak periods to prevent workflow disruptionIdentify opportunities to improve administrative workflows and efficiencyTechnology & Systems SupportUtilize Microsoft Office Suite to produce professional-level materialsTroubleshoot printers, scanners, conferencing tools, and office equipmentProvide basic meeting technology support to staffConfidentiality & ProfessionalismHandle sensitive information with discretionCommunicate professionally with executives, vendors, and team membersMaintain a service-oriented and professional office presence at all timesHandle mail, packages and deliveries to ensure proper security and confidentiality.Schedule: Monday - Friday from 8:00 am - 5:00 pmHourly Wage: $26.00 - $32.00/hourBenefitsCompetitive wagesComprehensive benefit package Medical, Dental, Vision401KLife InsurancePaid Vacation and Sick TimeCareer planRecognition programsProfessional development learningAn exceptional work environmentAthens will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and any other applicable state, federal or local laws. EEO/M/F/disability/veteran