Office Manager

Office ManagerThe Office Manager performs a wide variety of assignments from confidential to supervisory with minimal supervision on behalf of the principal.Minimum requirements include three to five years of progressive clerical/administrative assistant experience, an Associates Degree in a related field preferred, or a high school diploma or general education degree (GED). Computer skills (Microsoft office) related training or experience are also required.Essential functions include maintaining databases and spreadsheets, generating periodic reports, answering phones, routing calls, and taking messages. The role also involves coordinating, copying, and distributing newsletters, flyers, and mailings, registering students, scheduling substitute teachers, and providing support. The Office Manager greets and directs students and visitors, serves as a resource to students, staff, and the public, and communicates information regarding changes to district policies, benefits, and other employment issues. They maintain site activity calendars, provide clerical support to the principal, assist in scheduling paraprofessionals, maintain an organized and visually pleasant office, streamline office procedures and paper flow, maintain student records, process record requests, maintain a daily teacher attendance log, and appropriate records for substitute teachers. They also assist in preparing the supply and equipment budget for the office, monitor and track purchase orders, and monitor and track classified time sheets. They order supplies and may receive and respond to calls from parents regarding student absences, collect and deposit fundraising money, and monitor personnel working shifts and night custodians.Mental tasks include communicating, comprehending, composing, evaluating written material, reading, and performing functions from written and oral instructions. Physical tasks involve sitting for extended periods, moving from one location to another, reaching, stooping, bending, and holding and grasping objects. Visual weakness must not prohibit the performance of assigned duties. Verbal communicative ability may be required for public contact positions.The Office Manager operates standard office equipment such as computers, copiers, telephones, and fax machines. The work is performed in an indoor office environment with contact with students, parents, employees, and the public. The Office Manager monitors support staff and works under the supervision of the site principal. The Baboquivari Unified School District is an Equal Opportunity/Voluntary Affirmative Action Employer and does not discriminate on the basis of disability, race, color, religion/religious beliefs, sex, sexual orientation, gender identity or expression, age, or national origin.