Site Access Registration Administrator

At Jefferson Lab, you’ll champion cutting-edge science and operational excellence while shaping the future of discovery. Join us and make your mark – where excellence meets purpose, and great minds truly matter. Salary Range: $44,700 - $65,200 (AS-III) What Your Job Will Be LikeThe Site Access Registration Administrator performs a variety of activities in support of functional areas of the Safeguards and Security Program; specifically the Unclassified Foreign National Access (UFNA), and Personnel Security sub-programs. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance the department's workflow. Provides data and information to others on functional unit processes and procedures.In This Job You WillReviews and processes access requests for all Lab guests (exception: FML subcontractor access registrations). Reviews, processes, tracks, and maintains access requests for foreign national guests against the UFNA requirements. Serves as the primary subject matter resource for the Lab access management Helpdesk to fully resolve all inquiries relating to access registrations, badging, and UFNA to the site and its information. Reassigns tickets as appropriate. Compiles, tracks, and reports metrics to Site Security Management. Performs administrative support duties to update and maintain websites, policies and other assigned documents. Establishing and maintaining filing systems, establishing work procedures and collating information. Performs various administrative support duties that involve handling, storage, transmission and disposition of sensitive information. Maintains positive communication and customer service relationships throughout the Lab. Backup for entering foreign national guest packages and approvals into FACTS. ExperienceRequired: 5 or more years Relevant Experience Preferred: Experience working in a high volume interface environment, adapting to competing priorities and multi-tasking. Preferred: Experience preparing presentations and creating spreadsheets/databases. Preferred: Experience collecting and tracking data and information from multiple sources. Preferred: Prior experience using ServiceNow or equivalent ticketing management system. Preferred: Prior experience in a security services access management environment. EducationRequired: High School Diploma Preferred: Associates Degree Knowledge, Skills, And AbilitiesDemonstrated high level of knowledge, experience and proficiency with Microsoft Word, Excel, PowerPoint and Adobe Acrobat. Ability to organize and prioritize in a multi-task environment as well as to independently identify and solve problems. Ability to work to deadlines. Advanced written and oral communication skills. Strong interpersonal, customer service and trouble-shooting skills. Ability to communicate effectively with people at all levels and from varying backgrounds. About Jefferson LabJoin a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.A career at Jefferson Lab is more than a job. You will be part of “big science” and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC, Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.Total Rewards at Jefferson Lab BenefitsAt Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to: Medical, Dental, and Vision Care Plans Flexible Spending Accounts Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)  401(k) Plan – 9% Lab Contribution; 100% vested Flexible Work Arrangements(Remote & Alternate Work Schedules available)  Tuition Assistance, Training and Professional Development Programs  Live near the waterways of the Chesapeake Bay region with access to nearby beaches,mountains, and all major metropolitan centers on the East CoastJefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer.  JSA is committed to providing reasonable accommodation for people with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruiting@jlab.org or contact Human Resources by calling (757) 269-7100 and selecting option 1 between 8 am – 5 pm EST to provide the nature of your request.Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.