Office Coordinator

St. Thomas Aquinas College invites applications for the position of Office Coordinator, School of Education. The Office Coordinator provides primary administrative and secretarial support to the Dean of the School of Education and supports the Assistant Dean and faculty as directed. This role maintains a highly responsive relationship to the day-to-day operations of the School and works independently with minimal supervision. The position requires strong organizational skills, attention to detail, and an understanding of office operations, as well as the ability to support academic programs, faculty, and students effectively.Responsibilities include but not limited to the following:-Serve as the primary point of contact for students, families, and visitors; respond to inquiries and direct individuals appropriately.-Manage the Dean’s calendar, meetings, and materials; record and distribute meeting minutes.-Support academic leadership with documentation, placements, onboarding, scheduling, and communications.-Maintain student and program records across systems; ensure accuracy and confidentiality.-Process course evaluations and maintain faculty records (e.g., syllabi, office hours, course loads, adjunct contacts, MOUs).-Process financial transactions, including invoices, travel requests, reimbursements, and memberships.-Collect and organize data for institutional, state, and federal reporting; support accreditation and assessment efforts.-Coordinate faculty travel, conferences, events, and course scheduling.-Provide administrative support for faculty initiatives, workshops, and committees.-Draft and distribute correspondence, announcements, and reports; manage general email and phone inquiries.-Oversee daily office operations, including supplies, technology requests, and facilities coordination.Qualifications-Bachelor’s degree in Business Administration or a related field.-Experience with data tracking, reporting, or accreditation processes.-Proficiency in Google Workspace and Microsoft Office; ability to learn new technologies quickly.-Strong organizational, communication, and problem-solving skills.-Ability to manage multiple priorities independently while maintaining confidentiality.-Customer service–oriented with a professional and welcoming approach.-Experience in higher education or an academic setting preferred.-Familiarity with LMS platforms (e.g., Canvas) and student information systems (e.g., Banner) a plus.-Demonstrated ability and willingness to learn and implement new technologies and systems.