Manager of Finance and Administration

The Massachusetts Society of CPAs (MassCPAs) is seeking a detail-oriented, collaborative and tech-savvy Manager of Finance & Administration to join our team. This role supports the financial and administrative operations of the organization and plays a key part in maintaining fiscal health, operational efficiency and alignment with strategic goals.The Manager will serve as the primary internal contact for day-to-day finance operations, working in close partnership with the Society's outsourced CFO and accounting team. This position also directly manages internal accounts payable/accounts receivable (AP/AR) staff and supports the work of the Finance, Audit and Investment Committees. In addition, this role provides oversight of select human resources functions, including payroll review, benefits coordination and onboarding support.The ideal candidate has a strong background in nonprofit financial operations, is comfortable working across departments, and brings a continuous improvement mindset to finance, administrative and HR processes.Key ResponsibilitiesFinancial Operations & ReportingCollaborate with the Society's outsourced CFO and accounting team on all financial operations, including weekly deliverables, monthly closes, reporting, budgeting and audit preparationPrepare and deliver accurate and timely financial reports for internal stakeholders and board committeesSupport transactional and strategic cash management, including monitoring, planning, forecasting and analysis, to ensure organizational liquidity, sustainability and alignment with cash management needs and long-term financial goalsSupport processes and reporting to ensure compliance with all financial and regulatory requirements, including IRS filings, nonprofit accounting standards (GAAP) and multi-jurisdictional reporting for organizations operating across multiple statesServe as primary internal administrator of third party and online sites related to financial operationsSupervise internal AP/AR staff, ensuring timely and accurate processing of transactions in alignment to financial policies and proceduresEnsure timely and accurate submission and payment of accounts payable, in collaboration with internal AP staff, outsourced accounting team and online platform (BILL.com)Support vendor compliance procedures, including obtaining and maintaining W-9s and 1099 reportingCoordinate with external vendors, including the outsourced CFO and accounting team, audit firm and investment advisorsSupport the annual budget development process by gathering data, tracking departmental inputs, proper coding of transactions and monitoring performanceAudit & Committee SupportServe as the primary internal contact for the Finance, Audit and Investment CommitteesSupport the annual audit process, including document preparation, timeline coordination and communication with the audit firm, in collaboration with the outsourced CFOAssist with preparation of materials and financial insights for committee meetingsHR & Administrative OversightReview bi-weekly payroll prepared by the outsourced payroll provider to ensure accuracy and complianceOversee employee benefits administration, including enrollments, changes and annual open enrollment processes and 401(k) plan compliance, in coordination with third-party providerAct as a liaison with benefits brokers and vendors to resolve employee questions and ensure seamless serviceSupport new employee onboarding and offboarding in coordination with department leads and third-party providerMaintain HR records and documentation in accordance with organizational policies and compliance requirementsTechnology & Process ImprovementIdentify and implement opportunities to improve workflows, automate processes and increase financial reporting and transactional efficiencyEvaluate tools and systems in collaboration with the outsourced CFO to ensure the finance function is leveraging technology effectivelyMaintain and improve internal controls, financial and administrative policies and proceduresOrganizational CollaborationWork cross-functionally with staff across departments to support financial planning and ensure alignment with the Society's strategic goalsContribute financial insights and operational support to organizational initiativesEfficiently organize and maintain all financial records, in compliance with policiesQualificationsBachelor's degree in Accounting, Finance, Business Administration or related field requiredMinimum of 5 years of progressive experience in nonprofit or association financial operations; exposure to HR functions preferredExperience working with or managing relationships with outsourced finance or accounting providers, experience managing a team is a plusFamiliarity with nonprofit GAAP, audit processes and budgetingExperience with multi-state reporting or compliance is strongly preferredStrong cash flow management and forecasting skillsExperience reviewing payroll and coordinating benefits administrationExperience with accounting systems (e.g., Quickbooks, Sage Intacct or similar), database, payroll/HR platforms and proficiency in Microsoft ExcelExcellent organizational, communication and problem-solving skillsTech-friendly mindset with a focus on continuous improvement and process efficiencyJ-18808-Ljbffr