Programs and Operations Specialist

The Programs and Operations Specialist, embedded in the Department of Economics andBusiness and the Business School, coordinates the suite of programming that makes theSchool distinctive and owns the day-to-day operations of the Department and School. This rolemanages the logistics of the Upton Forum, Business Networking Summit, Know Your EmployerSeries, as well as other events hosted by the Department and School. This position performs abroad array of office responsibilities such as managing the Department and School's budgetand workflow, and facilitating and managing communication to and from the Dept/School to avariety of constituents, including students, alumni, and other friends and guests of the College.This position reports directly to the faculty member leading the Upton Forum and BusinessNetworking Summit and the Director of the Business School.Characteristic Duties And Responsibilities Operations (35%)○ This role develops systems and processes to ensure that the Business Schoolprograms and events run smoothly through the busy fall and spring semesters○ As part of operations, this role sends communications, primarily via email, tostudents, faculty, alumni, and other groups to alert them to events, opportunities,and other news○ Additionally, this role helps to manage the budget of the Dept/School. As part ofthis, the role works with the accounting office to process payments,reimbursements, etc.○ This role provides general office support, ensuring that the Business School'sspace (including the finance lab, faculty/staff offices, and lounge) is functional,welcoming and professional; acts as the point of contact for building or spacemanagement, vendors, and maintenance; and manages office and swag supplies Event planning, including (but not limited to) the Upton Forum, Business NetworkingSummit, and Know Your Employer Series (30%)○ The Upton Forum is the most important academic program of the Department ofEconomics and Business and brings leading scholars to campus each fall.During the course of the week, the coordinator ensures that the Upton Forum iscarried out with the utmost professionalism.○ The Business Networking Summit offers a premier educational and networkingopportunity for students in the School of Business. This position works with thefaculty lead to ensure a successful event for current students and alumni andfriends alike.○ The Know Your Employer series brings representatives from businesses tocampus for a "lunch and learn" style event where students have the opportunityto learn about different career paths and importantly, internships and jobsavailable through the featured employer. The goal is for these events to lead toconsistent employment pathways for our students.○ This role is also responsible for the logistics of other events that may take place Alumni Relations (35%)○ This role manages relationships with alumni (and friends of the College),communicating updates on the Department of Economics and Business and theBusiness School, and responding to alumni questions.○ In addition, the role develops and sustains the career mentorship program,matching current students with alumni mentors in fields of their interest.○ As part of this work, the role builds and sustains relationships with alumni forrecruitment of internships, first destination employment, and volunteeropportunities, in partnership with Career Works and Alumni Connections Supervises student workersCredentials And Experience College degree is preferred, or equivalent experience. At least 3 years of experience in public relations, or event management, or projectmanagement is required. Experience with independently conceiving and completing projects.Knowledge, Skills And Abilities Excellent oral and written communication skills, including a command of grammar,punctuation, and spelling, and exceptional proofreading ability Attention to detail and high level of professionalism Ability to plan, prioritize and organize multiple tasks and projects, and to meet setdeadlines without immediate and constant supervision Exceptional organizational skills. This person seeks to develop systems and processesto carry out activities with consistency and at a high level of quality Advanced levels of proficiency in the Microsoft and Google Suite of products required Ability to understand and appreciate the mission of a residential, liberal arts college;Beloit College's School of Business; the Upton Program Ability to develop, and to contribute to, learning and work environments welcoming topeople from a diverse variety of backgrounds and experiences Ability to maintain confidentiality and to safeguard the confidentiality of recordsThe intent of this job description is to provide the general nature and level of work required foremployees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-relatedduties and responsibilities other than those specifically presented in this description.Job Posted by ApplicantPro