Accounts Payable Specialist

HOKE COUNTY SCHOOLSAccounts Payable SpecialistFinance TeamTitle: Accounts Payable SpecialistReports To: Chief Financial OfficerTerms of Employment: Full TimeSalary: $3357.70 - $4065.32FLSA Exempt/Non-Exempt: Non-Exempt Qualifications:Bachelor's DegreeAccounting or business experience preferredApplicant must be able to work in a detailed, task-oriented, and confidential atmosphereSupervises:NoneEssential Job Functions:Performs moderately complex technical accounting work including the disbursement and accounting of federal, state, local and capital outlay dollarsEnsures proper timely payments on vender accounts, inter-school billings and various contracted servicesPerforms billing for postage and afterschool care; and assists with Fixed AssetsProcesses all purchase orders as required through finance, central office, individual schools, transportation and maintenanceProcesses invoices, travel reimbursement vouchers, and contracted services for paymentAssigns vendor numbers to invoices and batch invoices for processingEnsures that mileage rates are updated and correctChecks input and assists in check writing for Child NutritionAttaches checks to corresponding invoices and mail checksScans and files completed accounts payable detailMaintains file of outstanding purchase orders, invoices and receiving documentationContacts and confers with vendors and /or school personnel, as necessary, to resolve discrepancies in purchase orders, vendor invoices and associated recordsPrepares, distributes 1099 forms, and completes the required necessary IRS documentationPrepares monthly, quarterly and yearly sales and use tax reportsTakes daily deposit to bankAssists with fixed assetsParticipates in team building within the Finance Department and the Central Office as a wholePerforms other duties and responsibilities as assigned by supervisorPhysical and Cognitive RequirementsThe major physical and cognitive requirements listed below are applicable to the Accounts Payable job classification within the Finance Department of Hoke County Schools. Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Must be able to:Prepare, read and comprehend a variety of job-related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence in all languages required by the jobUnderstand and conform to all rules of punctuation, grammar, diction and styleSpeak to individuals or groups of people with poise, voice control and confidenceRespond adequately to inquiries or complaintsWrite using standard conventions in all languages required by the jobApply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusionsApply common sense understanding to carry out instructions furnished in written, oral or diagrammatic formCommunicate effectively and efficiently, both orally and in writingUse/interpret job-related terminology, mathematical formulas and functions effectively and efficientlyDeal with people beyond giving and receiving instructionsPerform under stress, deal with persons acting under stress and adapt when confronted with emergency situationsBe sensitive to cultural differences among individuals and groups of personsMust be a self-starter with the ability to work with little supervisionOperate a motor vehicleOperate/use a variety of automated office machines and other office equipment to include a variety of job-specific machines/equipmentDISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the position. All employees may have other duties assigned at any time.