Contract Specialist IV

Under the supervision of the Manager of the Contract Accountability and Oversight Unit (CAO), the Contract Specialist IV provides advanced consultative and technical assistance to HHSC program staff, HHSC contract management staff and Local Intellectual Developmental Disability Authority (LIDDA) staff. Work involves the oversight and monitoring of contractual and program requirements for LIDDAs with HHSC. The CSIV conducts desk reviews and on-site reviews to determine compliance with rules, policies, and procedures. The worker routinely reviews and analyzes LIDDA performance data to assess risk of contract and program non-compliance and determines trends by reviewing, monitoring, and evaluating LIDDA contract deliverables (e.g., record reviews, review of policy and procedures, etc. Conducts follow-up activities with LIDDA staff and reports analysis of data to HHSC Contract Management staff. At the conclusion of each on-site and/or desk review, presents a verbal summation of all areas of non-compliance and provides consultative services and technical assistance to LIDDA staff as well as develops report of findings to be shared with LIDDA executive staff, stakeholders and HHSC staff. Participates in unit and cross-agency workgroups related Local Authority (LA) performance, functions, and planning. May assign and/or supervise the work of others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. Essential Job Functions: Task 1: Facilitate, coordinate, and conduct on-site contract and program monitoring reviews of the LIDDAs performance to determine compliance with rules, laws, regulations, policies, and procedures which includes reviewing of records, interviews with staff, individuals/families and reviewing of records. Reviewing of supporting evidence regarding systemic and monitoring activities identified in plans of improvements. Review and monitor the LIDDAs data and documentation about individual services, service delivery systems and documents that support the provision of the delegated functions (e.g., conduct local planning, policy, and procedures). Reviewing and analyzing of the current and prior year report of findings to determine whether additional on-site reviews are required according to the performance contract. (35%) Task 2: Prepare for on-site and corrective action plan compliance reviews (CCR). Ensure that the General Revenue (GR), Texas Home Living (TxHmL), Preadmission Screening & Resident Review (PASRR), Home and Community-based Services (HCS), Permanency Planning and Community Living Options Information Process (CLOIP) samples are drawn and shared with LIDDAs for reviews. Review critical incident reports and complaints. Review corrective action plan (CAP) results from the previous year to determine the review period and identify and address repeat findings. Develop and make travel arrangements. Prepare and send announcement letters to the contract provider. Make team assignments for annual and follow-up on-site program reviews and prepare packets (e.g., agenda, interview activity information, CARE screens, and electronic review tool, review packets). (15%) Task 3: Coordinate and facilitate corrective action plan reviews to determine compliance with items of non-compliance discovered during annual program on-site review and desk reviews. Review, monitor and evaluate LIDDA contract deliverables by reviewing evidence of compliance or review additional records. (20%) Task 4: Conduct desk-review of LIDDA performance of program and contract compliance by reviewing documentation for permanency planning for individuals under 22 years of age and community living option information process (CLOIP) for residents in state supported living centers (SSLC). (10%) Task 5: Produces well-written reports (e.g., debriefings, develop comprehensive reports of findings related to review activities, develop corrective action documents). (10%) Task 6: Maintains current knowledge of all rules and policies as it relates to LIDDA program requirement to provides consultative services and technical assistance on a complex level to LIDDA staff and other stakeholders, HHSC staff, and DSHS staff. (5%) Task 7: Participates in unit and cross-agency workgroups related to LIDDA performance, functions and planning. Represent the department at meetings and conferences. Work effectively with staff from LIDDAs and other external stakeholders. Work collaboratively with other agency sections, departments, and divisions to resolve problems, create improved operating methods or procedures and to respond to agency needs. (5%) Knowledge Skills Abilities: Knowledge of Texas state system for services and supports for persons with Intellectual and Developmental Disabilities (IDD) Knowledge of Local Authority (LA) roles and responsibilities and related state and federal laws, regulations, policies, rules, and requirements Knowledge of Program planning, implementation, and evaluation Skill in researching and analyzing. Skill in managing multiple and competing priorities. Skill in working collaboratively and cooperatively with diverse groups. Skill in establishing and maintaining effective working relationships and ability to work cooperatively in team environment. Skill in the use of computer and related equipment, including the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. Ability to prepare concise, accurate reports, memos, policies, and procedures, etc. and communicate effectively both orally and in writing. Registration or Licensure Requirements: Must be a Certified Texas Contract Manager (CTCM) or complete the requirements to become a certified Texas Contract Manager within 18 months of employment. Initial Selection Criteria: Bachelor's degree from an accredited university Degree can be substituted on a year for year basis depending on experience. A minimum of two years of experience working directly or indirectly serving individuals with an intellectual disability. Prefer a minimum of two (2) years of experience working as a habilitation coordinator or service coordinator for the LIDDA. Additional Information: There will be an in-basket exercise as part of the interviewing process. If selected, the interview will be held via Microsoft Teams. This position may telework up to 100% of work hours, consistent with HHS (Health and Human Services) telework policies. Telework status may be subject to change based on performance. Agency salary policy, budget and candidate’s qualifications will dictate final salary offer. Employees must provide transportation. If an employee operates a personal or state motor vehicle in performance of their office duties, the employee must possess a current valid Texas driver’s license for the appropriate type of vehicle. Employees/Applicants are responsible for providing a copy of their driver’s license prior to beginning employment. MOS Code: There are no direct military occupation(s) that relate to the responsibilities, and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position. HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS