Human Resources Coordinator

Location: Salt Lake City (Midvale), Utah (On-Site) Employment Type: Full-Time Position Overview EnableCV is seeking a Human Resources Coordinator to support day-to-day HR operations across a small, flexible, fast-growing medical device company. EnableCV has 65 full-time employees who need consistent and high quality HR support from our "small but mighty" HR team. This role supports the practical HR functions that help keep the business moving: onboarding, employee documentation, background checks, E-Verify, benefits support, HR records, compliance tracking, employee questions, helping with recruiting, supporting the HR calendar, and general HR administration. The right candidate is organized, dependable, professional, and eager to learn HR in a fast-moving start-up like environment. We wear many hats, have a strong culture, and have the desire to change and improve lives through the work we do. Join us! This role works closely with the HR leader, department managers, payroll, risk management, and legal counsel. What This Role Supports The HR Coordinator will help ensure ECV's HR function is accurate, organized, responsive, and consistent. This person will support employees and leaders across multiple departments, job types, and at our headquarters and distribution center. Success in this role requires someone who can work in the details, communicate clearly, maintain confidentiality, and follow through on assignments. The ideal candidate understands that HR in a high growth environment must be practical, timely, accurate, and supportive of our overall company-wide strategic initiatives. Key Responsibilities Benefits, Leave, and Employee Support Support employees with general questions related to benefits, HR processes, company policies, and employee documentation Assist with benefit enrollment, employee benefit changes, and open enrollment support Help maintain accurate benefits and leave-related documentation Coordinate with employees, managers, payroll, and outside partners to help ensure HR information is accurate and timely Ensure that benefit administration accounts are managed effectively and accurately. Workforce Administration and Compliance Support new hire onboarding, including paperwork, employment documentation, system entry, and employee file setup Assist with background check processing, site-specific security compliance requirements, and IT access approvals for new hires Administer or assist with E-Verify for new hires, including follow-up on documentation as needed Support drug testing coordination, documentation, scheduling, and record tracking Assist with employment verification requests Help maintain required employee records, forms, acknowledgments, and compliance documentation Support HR reporting, audits, and document tracking to help ensure files are accurate, organized, and audit-ready Employee Relations and Manager Support Serve as a professional and approachable HR contact for basic employee questions and requests Assist with organizing documentation related to employee concerns and elevate matters to the HR leader as appropriate Support managers with basic HR documentation, forms, and process questions Help track follow-up items related to employee requests, documentation, and HR processes Maintain confidentiality and professionalism when handling sensitive employee information Labor, Policy, and Regulatory Support Help maintain employee policies, handbooks, required forms, and HR procedures Support documentation needs related to HR compliance or employee records under the direction of the HR leader Help ensure HR materials are current, organized, and easy for employees and managers to use Assist with required postings, notices, and employee communication materials HR Systems and Process Improvement Support HRIS administration, data entry, employee record maintenance, and system updates Help maintain accurate employee information across HR systems and files Assist with HR reports, workforce tracking, and compliance logs Help organize HR workflows, templates, and documentation practices Events and Calendars Help organize and communicate with candidates and internal customers to help manage HR Leader schedule Assist with events, social events (birthdays, retirement parties etc), recognition events etc. Run errands to ensure we have things that are needed to execute these events successfully What Success Looks Like Success in this role means HR work is handled with accuracy, organization, confidentiality, and follow-through. New hires are onboarded smoothly, have correct information, and feel supported. Employee records are complete and easy to find. Compliance items are tracked. Employee questions are handled professionally. Managers receive timely support. The right person will help ECV maintain its positive culture, we work hard, are flexible, and give flexibility when needed. But we only win together as a team. You will take initiative and be proactive on projects unless given very specific directions on how something should be executed…jump in and let's figure it out together! Who You Are You are organized, professional, and comfortable working with people. You enjoy helping others, keeping details straight, and making sure work gets completed correctly. You communicate clearly, ask good questions, and follow through on what you commit to. You are interested in growing in human resources and learning how HR supports a complex and growing business. You are comfortable working with all sorts of employees, you have good judgement, you enjoy being around people and find great satisfaction in executing assigned tasks and meeting goals. Qualifications & Skills Required Qualifications 0-2 years of HR, administrative, recruiting, payroll, customer service, or office support experience Strong organization, attention to detail, communication, and follow-through skills Ability to handle confidential and sensitive information with discretion Ability to work effectively with employees, managers, payroll, safety, talent acquisition, and outside partners Proficiency with Microsoft Office 365, including Outlook, Excel, Word, PowerPoint, and Teams Ability to manage multiple priorities and work through frequent interruptions Professional written and verbal communication skills Preferred Qualifications Associates/Bachelors degree in Human Resources, Business Administration, Communications, Psychology, Organizational Development, or a related field Experience in regulated trades, medical device, healthcare, pharmaceutical, or R&D/engineering based businesses. Internship or work experience in human resources, recruiting, payroll, benefits, compliance, or office administration Familiarity with HRIS systems, applicant tracking systems, E-Verify, background checks, or employee recordkeeping – ability to learn new systems easily Why enableCV Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you. We save lives every day and we love it - join us! This is an opportunity to join a growing organization where HR plays a meaningful role in supporting people and helping the business scale with consistency and care. J-18808-Ljbffr