Elections Specialist (Fiscal Coordinator)- Bureau of Elections

Job DescriptionDepartment: ElectionsSub-Department: N/APay Grade: 106FLSA Status: Non-ExemptEmployment Status: Full-TimeReports to: Elections ManagerSupervises: N/AJob SummaryTo perform specialized departmental clerical duties and responsibilities within the assigned department and other duties as assigned, while adhering to the Pennsylvania Election Code.Essential Job FunctionsMaintains voter registration database and voter registration files.Prepares product & supply requisitions and processes accounts payable invoices using Lawson while adhering to established budget.Responsible for grant coordination to include applying, tracking, and submitting grant paperwork for all department grantsResearch vendors and products to ensure cost efficiency.Collecting or receiving monies due to the department and maintaining accurate related records of such collections and making necessary deposits.Assists with distribution and collection of paperwork for candidates to be placed on the ballot.Follows the legal requirements set forth in the Pennsylvania Election Code.Strictly adheres to the proper chain of custody, safety and security measures with Mail-in and Absentee ballots.Coordinates the inventory, organization, distribution and collection of election supplies for all Cumberland County voting precincts.Assists voters, poll workers, candidates, political parties and general public on Election Day.Assists in computation of election night results.Assists in proofreading of ballots.Assists the public in person, by email or on the telephone. Sends correspondence to voters and other Pennsylvania counties.Processes and distributes mail while determining proper escalation level.Attends meetings, training and in-services as required.Performs other job-related duties as required. Prepares and processes required departmental documents.Updates voter history from poll books after the election.Travel to and from the Cumberland County Courthouse as needed.Assists with processing all mail-in and absentee ballot applications and issuing ballots to voters.EducationMinimum Requirements to Perform the Work: High school diploma or equivalentWork Experience1-2 years of office experience required. Election experience preferred.Previous accounts payable, cash handling, and/or fiscal working experience is preferred.Company DescriptionMission Statement: To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!Technology Support/Issues With ApplyingIf you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.Email ConfirmationIf you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.BenefitsMedical Benefits:Capital Blue Cross Medical InsuranceHealth Savings AccountWellness program with wellness incentivesCapital Blue Cross Vision Insurance United Concordia Dental InsuranceRetirement BenefitsCounty Retirement Pension5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-taxFully vested after 5 years of credited serviceNormal Retirement Options:Age 55 with 20 years of credited serviceAge 60 with any amount of credited serviceVoluntary 457b Deferred Compensation PlanMilitary Time Buy Back OptionsPaid Time OffVacation10 days per year, accrued per pay period (Non-Exempt) 15 days per year, accrued per pay period (Exempt)Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of servicePersonal3 Personal days per year, pro-rated based on starting dateSick5 Sick days per year, pro-rated based on starting date12 Paid County HolidaysNo waiting period to receive paid holidaysAdditional BenefitsEducational Assistance80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be metEmployee Assistance ProgramResources for: Childcare, Eldercare, Legal, Financial, and CoachingFlexible Spending AccountDependent Care AccountShort Term DisabilityLong Term DisabilityLife Insurance