Event Manager

About The RolePEI Group has an exciting opportunity for an Event Manager to join the Event Operations team based in New York, reporting into the Head of Event Operations - US. The successful candidate will be tasked with delivering logistics requirements for a portfolio of USA-based B2B conferences, with 500+ attendees, 30+ sponsors per event & multiple breakout sessions.Your main responsibilities will include:Leading and supporting event planning for a large scale B2B events in US ensuring all aspects of the project are running on time and within budget, responsible for end-to-end deliveryResponsible for venue floorplans, internal updates, staff briefing, event signage planning, venue function sheet, external receptions, sourcing suppliersOverseeing and managing third-party suppliers required for event delivery - ensuring all project deadlines are adhered to and acting as quality control for the event work delivered including, but not limited to, venues, stand contractors, AV suppliers, signage contractorsManaging budgets of up to $2m with responsibility for pre- and post-event updates, reconciliation of invoices to ensure prompt payment and forecasting/budgeting for future eventsSponsorship management: working closely with the sponsorship team, responsibility for sponsorship deliverables including branding opportunities, exhibition stands, meeting spaces.Build and manage relationships with key internal stakeholders such as Marketing, Production, Delegate SalesBuilding and managing event app and portal via third party suppliersProvide regular feedback and updates on event progress to line managerLeading the team on the day of the event; managing staff, assisting with speaker queriesManage delivery of post-conference material to speakers, delegates and sponsorsAbout YouExperience & SkillsMinimum 3 years solid experience within B2B events as an Event Manager, preferably within a conference/exhibition settingExperience leading on multiple events simultaneouslyExperience with building and managing events platforms such as events apps and/or virtual event platformsExperience with being the sole lead on an event for 500+ people: managing all aspects of the event from registration, speaker, stakeholder management, working with external contractors, to on the day deliveryBudget management experience – forecasting and post-event budget analysisStrong onsite leadership skillsExcellent communication skillsTraining will be conducted in the office at the start of your employment, our company hybrid policy is 3 days in the office and 2 days home working, and you will be required onsite for all event days (nationally & internationally where needed).Benefits & Perks (US)24 days of annual leave (increasing with tenure), plus 9 paid holidays56 hours of sick leave and the last week of the year off globallyUp to 12 weeks of paid parental leaveNationwide medical coverage through anthem blue cross blue shield, with at least one plan covered at no cost for you and your dependantsDental, vision, FSA & HSA options, plus voluntary benefits (commuter, disability, legal and pet insurance)401k with 3% employer match through Empower – eligible from day one – no wait period4 paid volunteer days per year and access to EAP and Health Advocate resourcesParticipation in our Employee Incentive Reward plan (EIRP), with unit allocations tied to a future private equity exit