Project Manager

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.Job SummaryThe Getty Research Institute's Institutional Records and Archives (IRA) department seeks a limited-term Project Manager to lead a discovery-phase project focused on electronic records management (ERM). This role will assess current practices, systems, and risks related to electronic records across the institution and define requirements for a future ERM program.The Project Manager will work closely with IRA and the project team to plan and execute a structured enterprise-wide discovery effort, engaging stakeholders across the organization to articulate roles and responsibilities, identify and document existing system and workflows, identify gaps, and evaluate needs for managing electronic records. The Project Manager will produce clear recommendations and reports, including functional requirements and governance considerations.All applications received by July 31, 2026 will be given first priority in being reviewed by the hiring committee.Major Job ResponsibilitiesDevelop and manage the project plan, scope, timeline, and deliverables for the discovery phaseDevelops and implements plans to communicate and explain project methodology and processes to stakeholdersIdentify potential project risks and difficulties and design strategies to mitigate or avoid themIdentify and engage stakeholders via interviews, surveys, listening sessions and other tools to solicit feedback to document current-state processes and pain pointsInventory electronic records systems, applications, repositories, and data flowsIdentify risks, gaps, and compliance considerations related to electronic recordsDefine business and functional requirements for viable enterprise-wide ERM programAnalyze findings and develop recommendations, including options and prioritiesProduce a final report and roadmapCompile and communicate progress and findings to project sponsors and stakeholdersMay plan, assign, and/or supervise the work of othersAssist with other projects as neededThis is a one year, limited-term position focused on completing a defined discovery project to inform future electronic records management (ERM) efforts.QualificationsBachelor's degree2+ years experience managing structured, time-limited projects with defined deliverablesAbility to conduct analysis, synthesize findings, and produce clear recommendationsStrong stakeholder engagement and facilitation skillsFamiliarity with records management principles and electronic records environmentsPlease note: This position is not eligible for employer-based immigration sponsorship. Applicants must have authorization to work for Getty in the United States without the need for sponsorship, currently or in the future.Knowledge, Skills And AbilitiesKnowledge of project management theories and practices applicable to projects of moderate scopeSkill in project management monitoring and in the operations of computers and applicable softwareAbility to exercise sound judgment in making critical decisions, to analyze complex information and develop plans to address identified issues, to demonstrate negotiation and facilitation skills, to identify project risk, to prepare reports and charts, to communicate effectively, and to coordinate the work of othersBenefits And PerksHere are just some examples that Getty offers/provides for full-time employees:Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected. 403(b) Employee Investment retirement plan – with up to 5% Getty MatchGetty contribution of 6% on behalf of employee, to 401(a) retirement accountEducational assistance and professional developmentPaid Vacation, Sick, and Personal Days12 Paid HolidaysMany positions have bi-weekly off-FridaysOn-Site Fitness Center at Getty CenterCommunity service opportunitiesTo learn more about our comprehensive benefits and long list of perks, go to Getty HR .