Grade Level V: Assistant to the Director/Accounting and Payroll **1 Vacancy**

Grade Level V: Assistant to the Director/Accounting and Payroll 1 Vacancy JobID: 8007Position Type:Administrative Assistant/Administrative Assistant - 12-MonthsDate Posted:6/17/2024Location:Proviso Township High SchoolsDate Available:Upon ApprovalClosing Date:Until FilledAdditional Information: Show/HidePOSITION TITLE: Grade Level IV: Assistant to the Coordinators of Accounting & PayrollREPORTS TO: Chief Financial OfficerCoordinator I - Accounting and FinanceCoordinator II - PayrollLEVEL: Non-Exempt- Classification IV - 12 MonthsSalary Range: $49,893 to $52,388, based on experience.QUALIFICATIONS:Required Experience or TrainingAptitude for detailed work; understanding of filing and record keeping; knowledge of standard purchasing procedures; sound foundation in grammar, spelling and written and oral communications; bookkeeping background and understanding of accounting procedures; good typing skills; understanding of computer principles; previous purchasing/accounts payable experience. A high degree of honesty and integrity to be demonstrated through both work and personal references.High school graduateBackground and/or understanding of Payroll and Employee BenefitsExperience in processing, recording and reconciling cash transactionsMust be capable of operating a personal computer with proficiencyAbility to construct, manipulate, and utilize electronic spreadsheetsProficiency in a word processing software programSound foundation in grammar and spellingAptitude for detailed workAbility to manage several projects concurrentlyDesired Experience or TrainingHigh school diploma; understanding and knowledge of accounts payable/purchasing methods and proceduresAccounting degreePost high school training in bookkeepingUnderstanding of basic accounting procedures, techniques and entriesSpecial Requirements of the PositionEvidence of successful work experience and of a strong attendance record; willing to schedule vacation around job requirements; ability to work well under pressure and meet deadlines; ability to work independently.POSITION RESPONSIBILITIES:Assists the Office of Finance in preparation of monthly and annual financial reportsReceives and deposits cash receipts submitted from the District's cafeteria management service on a daily basisReceives and prepares Student Activity and district cash receipts for deposit into appropriate District accountsReconciles and balances the District's three (3) main checking accountsAssists in the collection and processing of cash receipt transactions during school registrationAssists Payroll Coordinator and Business Office Supervisor in preparing payrollCreates electronic financial spreadsheets and graphs of data as assigned by the Director of Accounting and the Payroll Coordinator and Business Office SupervisorBalances employee tax sheltered annuity statements against payroll distribution and prepare a breakdown of checks to be issued to various annuity companiesPerforms various payroll and benefit assignments as directed by the Payroll Coordinator and Business Office Supervisor and Director of Accounting.Assists in the preparation of various District and payroll related reports, as directed by the Director of Accounting and the Payroll Coordinator and Business Office SupervisorPerforms other duties and tasks as assigned by the Director of Accounting or Payroll Office CoordinatorAssist in preparing and processing purchase orders on the computerized system.Reconcile receiving tickets with purchase order for proper payment.Process vendor invoices for payment.Prepare monthly bill list for Board review and approval.Interact with vendors to assure timely and proper submission of bills for payment.Maintain accounts payable records.Research discrepancies in billing and take action to ensure correction.Provide to the Director of Accounting inventories and evaluations of surplus and obsolete materials in inventory and disposes of materials as authorized.Maintain and provide library of supply and material catalogs.Perform other duties as required or directed by the Purchasing Agent.Proviso Township High Schools District 209 does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, and other protected categories as set forth in Board Policy 5:10.