Executive Assistant

REPORTS TO: Senior Manager, Executive SupportFLSA STATUS: Non-ExemptPOSITION SUMMARYThe Executive Assistant plays a critical role in supporting senior leadership by providing proactive, high-impact administrative and operational support. This role partners closely with one to three senior leaders to manage priorities, coordinate schedules, anticipate needs, and ensure effective follow-through on key initiatives. The Executive Assistant also supports day-to-day operational needs to help ensure the organization runs smoothly and efficiently.KEY RESPONSIBILITIESSupport one-three senior level executivesExecutive SupportOwn day-to-day inbox management, triaging messages, drafting responses, flagging priorities, and tracking deadlines to ensure timely follow-through on commitmentsPartner closely with executives to establish and maintain an effective time-management rhythm, proactively supporting planning, prioritization, and executionAnticipate needs, identify potential issues before they arise, and propose solutions, operating with sound judgment, discretion, and a high degree of professionalismPlan, coordinate, and strategically manage executive calendars, balancing competing priorities and ensuring schedules are realistic and respectedServe as a proactive, solutions-oriented thought partner, with excellent written, verbal, and practical problem-solving supportServe as a primary point of contact between senior leaders and internal teams, leadership, and external partners, exercising sound judgment as a gatekeeper when appropriateArrange and manage travel logistics and itineraries as neededEvent/Meeting PlanningEnsure leaders are fully prepared for all meetings by confirming logistics, clarifying objectives, and gathering and organizing necessary materials in advancePrepare, edit, and format materials such as slides, memos, reports, and other documents to support operational reviews, leadership meetings, and decision-makingProject ManagementAct as a central point of coordination for the Operations team by scheduling team meetings, setting agendas, capturing action items, and tracking follow-upsTrack key initiatives, deadlines, and deliverables aligned to leadership priorities, following up proactively to ensure progress and completionSupport cross-functional coordination by aligning schedules, tracking timelines, and surfacing dependenciesSKILLS & EXPERIENCE4+ years of experience providing administrative support to senior level staffExperience calendaring in multiple time zonesAbility to prioritize and be flexible in a fast-paced, constantly evolving, and collaborative environmentAbility to meet strict deadlinesMastery of Microsoft Office tools such as Outlook, Excel, Word, and PowerPointAdvanced written and verbal communication skillsExcellent customer serviceHigh attention to detailStrong project management skillsStrong commitment and understanding of confidentiality, as well as experience with VIP guests across multiple sectorsInterest, passion, and commitment to reducing climate changeSALARYWe provide a salary commensurate with qualifications and experience. The target salary range is $97,100 to $107,100. This role is required to be in office one to three days a week. Equity is incredibly important to the organization, and a pay audit for equity is completed annually.WORK ENVIRONMENT & PHYSICAL REQUIREMENTSThis role is done primarily in an office environment. An employee must be able to satisfy the following physical requirements with or without a reasonable accommodation.Remain in a stationary position (at a desk) for at least 75% of the dayUse hand and fingers to typeFrequently communicate via phone or video and email and must be able to communicate using those methods.This description reflects essential functions, it does not prescribe or restrict the tasks that may be assigned.BENEFITSWe provide a comprehensive benefits package to all U.S.-based employees. If a specific position is open to international employees, benefits will vary based on geographical location. The U.S. benefits include:Up to 100% of premium paid for medical, dental, and visionShort term and long term disability insuranceCompany sponsored life insurance and voluntary lifeCarrot fertility and family planning benefitsStudent loan repayment assistance401k retirement plan with a company match contributionAnnual professional development budgetInternet, cell phone, and health & wellness reimbursement14 paid holidays and four weeks of paid time off (PTO)Paid parental leave, jury duty, and bereavementPublic transportation benefit options for office staffRegular staff lunches and team building activitiesSF and DC office stocked with healthy snacks and beveragesAn innovative, collaborative, welcoming work cultureOUR COMMITMENTClimate Imperative is committed to diversity, equity, & inclusion and to a transparent recruitment process that fosters belonging. Our goal is to hire and advance people regardless of race, gender, ability, sexual orientation, age, citizenship status, military service, medical condition, and any other protected characteristic under local, state, or federal law. We encourage people from all backgrounds to apply.We are committed to an accessible employee experience. If at any time you need a reasonable accommodation, please contact jobs@climateimperative.org.ABOUT USClimate change is governed by physical facts-about carbon sources, accumulation, impacts, and timing, and more importantly, about solutions that work. These facts must inform strategy: they show that avoiding dangerous climate change is only possible through strong policy to cut carbon, promptly, in the biggest countries. To address these issues, Climate Imperative was founded to provide resources to the field of climate policy in this decisive decade.Climate Imperative is a 501(c)(3) public charity focused on solving the climate crisis at speed and scale by providing funding, technical support, and expertise to win the world's most significant emissions reduction policy decisions this decade.