Administrator, Facilities Systems

SummarySpire is seeking a Facilities System Administrator. This position will be responsible for the implementation and administration of the IWMS system, as well as administration and maintenance of Facilities Department software and databases. This includes AutoCAD drawings and reporting related to facilities and real estate data. The Facilities System Analyst shall act as the subject matter expert for all Computer Aided Facility Management software and data management for the Facilities Department as well as provide Workplace and Planning team support as needed for site walk throughs, AutoCAD plan updates, etc.Company OverviewWe are committed to understanding the needs of the homes and businesses we serve. That's why we're always looking for driven, collaborative people to join our team. Because we believe that offering our customers the best service means bringing together the best people.And we find the best by hiring those who share our values of safety, inclusion and integrity, and demonstrate the competencies that bring the Spire vision, mission and culture to life:Adaptability: We embrace change, continuously seeking opportunities for improvement while remaining open-minded and flexible in response to evolving conditions and customer, stakeholder and company needs. Collaboration: We achieve more together through a foundation of respect, embracing healthy conflict, actively seeking and providing actionable feedback and fostering an environment where everyone’s input is welcomed. Ownership: We see things through, demonstrate accountability, honor commitments, take responsibility for outcomes and demonstrate initiative. By living our values and competencies, we strive to create an environment where employees feel welcome, respected and valued.Duties and ResponsibilitiesAdministrate, manage, and generate reporting in the IWMS SystemLead as subject matter expert for all IWMS capabilities and is the primary contact for all related activities for the system throughout all company entitiesAct as project manager for IWMS System, gather and analyze data, problem solve and communicate recommendations IWMSAbility to analyze and manipulate data for ad-hoc reportingApply data metrics that are important to client and business needsDevelop dashboard reporting for frequently requested Real Estate and Facilities data reportsManage IWMS system development including upgrades and enhancements to the systemMonitor and track IWMS performanceIdentify and advocate continuous process improvement and automation opportunitiesServe as the point of contact for IWMS vendor and end users to track and resolve technical issues as well as system enhancement requestsManage the IWMS contract for compliance and accurate billing, act as liaison between company and vendorDevelop and train other associates on software updates and functions within the IWMS System. Meet with IWMS users on a regular basis to update preventative maintenance (PM) and Work Order Process Flows as building needs changeManage and maintain accuracy of space inventory system by working directly with departments to obtain accurate dataCreate polylines in accordance with space measurement protocols including BOMA and IFMAConduct regular data audits for quality assurance of data reportingCreate, coordinate and facilitate business processes for maintaining accurate space informationParticipate in project meetings related to data analysis and managementSupport planning staff, and company-wide requests with space and occupancy information by providing graphical and data reports via IWMS softwareSupport the Workplace department, manages process for payment of invoices, initiating projects in systems, for Workplace and Planning projectsProvide Workplace and Planning team support as needed for site walk-throughs, AutoCAD plan updates, etc. All other duties as assigned Essential CharacteristicsAbility to demonstrate the core and job category competencies: customer-focused, results-driven, teamwork, communications, adaptability, initiative, problem solving and qualityAbility to lead by example in support of the company’s essential characteristics and values: strong ethics and integrity, dedication to a safe work environment, commitment to a diverse workforce that recognizes and respects every individual’s unique skills and perspectivesSupervisory ResponsibilitiesNoneRequired Education (certifications, licenses)Bachelor’s degree in Architecture, Facilities Management, Interior Design, related field or equivalent work experience (4 years)Required Knowledge, Skill And Abilities5 years of professional experience related to the IWMS Industry required Previous experience in space/occupancy management and using AutoCAD in a planning capacity Previous experience with IWMS systems and advanced Microsoft Excel data manipulation also desired Excellent communication and computer skills are essential Possess the ability to handle multiple projects, prioritize and understand the scope of work Ability to self-motivate, prioritize, multi-task, and effectively organize responsibilities Ability to travel to off-site locations Ability to work and interact with all levels of employees Strong attention to detail and quality Ability to provide customer service, prioritize requests based upon urgency, cost, & importance Physical demands, environment and scheduleNormal office environmentPosting RequirementsWe accept online applications through our career site at jobs.spireenergy.com.Disclaimer: The above statements are intended to describe the general nature of the level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. To perform this job successfully, an individual must be able to perform each duty and responsibility satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Spire Inc., and its subsidiaries are an Affirmative Action and Equal Employment Opportunity Employer.