Executive Assistant-EAA Foundation

Executive Assistant-EAA Foundation Job Category: Full Time Requisition Number: EXECU001283Posted: March 23, 2026Full-TimeOn-siteEAA Aviation Center 3000 Poberezny Road Oshkosh, WI 54902, USAJob Details Description This position is responsible for providing a wide range of administrative support to the Vice President of EAA Aviation Foundation, as well as aid in day-to-day operations and administrative efficiencies. The ideal candidate can be trusted with confidential business, financial, and personal information.Roles and Responsibilities Act as the primary support and resource for the VP, including but not limited to telephone communications, schedule coordination, credit card reconciliation, and recordkeepingUpdate and maintain donor data in EAA's customer relationship management (CRM)Generate weekly and monthly fundraising reportsPull donor lists that support a variety of fundraising functionsProcess gifts and pledges within the CRM when neededDevelop standard operating procedures for the Foundation, as well as work to identify new processes that streamline operationsSupervise the donor concierge services for AirVenture, including prepping packet delivery, cart management, IFR slot coordination, and moreAble to manage issues with critical thinking solutions that embody the company cultureEmbrace and support the EAA Aviation Foundation's mission and perform safe practices in the workplace and aviation environmentAll other duties as assignedMinimum Qualifications Bachelor's Degree or equivalent work experience5+ years' experienceAdvanced written and oral communication skillsProficient computer skills with advanced knowledge in excelExcellent interpersonal skillsExcellent organizational skills and attention to detailPreferred Qualifications Non-profit experience2+ years project management experiencePower BI ExperienceAviation experience either professionally or as an enthusiastPhysical Requirements Typical office setting. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.Preparation for AirVenture, The Gathering, or other events may require lifting up to 50 lbs occasionally, standing and walking for extended periods of time while bending, squatting, kneeling, twisting, and push and pull motions.EEO Statement EAA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.