Bilingual (Spanish/English) HR & Safety Assistant

Essential DutiesHuman Resources AdministrationProvide front desk coverage, including answering phones, greeting guests, and managing general inquiries in a professional and courteous manner.Welcome and direct job applicants, employees, and visitors, ensuring a positive first impression of the organization.Scan, maintain, and update employee records and personnel files in accordance with company policies and legal requirements.Create employee identification badges; enroll new hires into the electronic door access (swipe card) system.Support employee engagement initiatives by assisting in the coordination of appreciation events such as luncheons, picnics, and service award programs.Maintain office supplies by submitting orders as needed.Provide clarification and guidance on employee handbook policies and procedures as needed.Provide UKG support to employees and the HR team as needed.Provide administrative support by serving as a backup for entering new hire data into the HRIS systemPerform other related duties and responsibilities as assigned to support the Human Resources department.Safety AdministrationAdminister and maintain our safety management system (Safety 101) by entering and updating data, creating electronic forms, and maintaining safety-related documentation such as policies, corrective actions, and inspections.Ensure information within Safety 101 is accurate, organized, and current, and support the Safety team in utilizing system features and reporting tools effectively.Transfer manual inspections, checklists, and audits to Safety 101 across our business units.Maintain and ensure corrective actions are submitted and executed.Prepare and distribute safety reports and key performance indicators (KPIs) to support tracking and continuous improvement efforts.Provide general administrative assistance to the Safety Team, including scheduling, correspondence, documentation tracking, and report preparation.Skills, Abilities, and EducationEducation: High school diploma or equivalent required. Associate's degree in Human Resources, Business Administration, or Occupational Safety preferred.Experience: Minimum of 1-3 years of administrative or clerical experience; previous experience in Human Resources or front office support preferred.Certifications: None required; HR or Safety certification (SHRM, PHR, OSHA 10/30) is a plus.Language: Effective verbal and written communication skills required, as well as fluency in both Spanish and English.Technology: Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS (UKG/UltiPro), Learning Management Systems (LUMA1), and Safety Management Systems (Safety 101) preferred; ability to operate standard office equipment.Skills and Abilities:Excellent organizational skills with strong attention to detailAbility to handle confidential and sensitive information with discretionStrong interpersonal and customer service skillsAbility to work independently and as part of a teamProfessional demeanor and dependable work ethicWillingness to assist with employee events, safety initiatives, and culture-building activitiesAbility to compile, track, and report data accurately to support HR and Safety KPI reportingCultural Match/Behavioral Competencies:Demonstrates integrity, respect, and accountabilityFlexible and adaptable to changing business needsApproachable, supportive, and team-orientedShows initiative and commitment to delivering high-quality workValues collaboration across HR, Safety, and Operations to promote a safe and engaging work environmentEqual Opportunity Employer