Accounts Receivable Clerk

Innovative Mechanical & Design (IMD), a Legence CompanyIMD is a full-service heating, cooling, plumbing and repair company offering comprehensive turnkey solutions. Our experienced team aspires to build, design, and create the resolutions you need using intelligent, creative methods that both meet and exceed industry standards. Together, we collaborate on each project to offer a “think out of the box approach” to solutions because we believe in assisting our clients with options and quality consultations.Position SummaryThe Accounts Receivable Clerk is responsible for the accurate and timely invoicing of customers, application of payments, and management of outstanding receivables to ensure strong cash flow and accurate financial records.This role plays a key part in maintaining customer relationships, resolving billing discrepancies, and supporting overall financial operations in a fast-paced, project-based environment. The ideal candidate is detail-oriented, responsive, and able to balance accuracy with proactive follow-through.Pay Range: $23.00 - 27.00 / hourKey ResponsibilitiesBilling & InvoicingPrepare and issue customer invoices accurately and in a timely mannerEnsure invoices align with contracts, services rendered, and project termsMaintain consistency and accuracy in all billing activitiesCollections & Cash ApplicationMonitor outstanding balances and proactively follow up on overdue accountsPerform collections activities while maintaining strong customer relationshipsAccurately process and apply customer payments to the appropriate accountsInvestigate and resolve discrepancies between invoices and paymentsAccount Reconciliation & MaintenanceReconcile customer accounts to ensure accuracy and completenessMaintain up-to-date customer records, including invoices and payment historyIdentify and resolve variances or outstanding issues in a timely mannerCustomer & Cross-Functional SupportCommunicate professionally with customers regarding billing, payments, and account statusRespond to inquiries and assist in resolving billing disputesPartner with internal teams (e.g., sales, operations, project teams) to resolve discrepancies and ensure accuracyMonth-End Close & ReportingAssist with month-end close activities related to accounts receivablePrepare reports and schedules to support management reviewEnsure AR subledger aligns with the general ledgerOperational SupportSupport special projects and ad hoc requests as assignedContribute to process improvements to enhance efficiency and accuracyCore Competencies & SkillsCommunication & Customer FocusCommunicate clearly and professionally with customers and internal stakeholdersProvide responsive, high-quality support and serviceAttention to Detail & AccuracyEnsure precision in invoicing, payment application, and reconciliationMaintain high-quality, audit-ready recordsProblem Solving & Critical ThinkingIdentify discrepancies and root causes of issuesResolve problems independently or escalate appropriatelyOrganization & Time ManagementManage multiple priorities in a deadline-driven environmentMaintain strong follow-through on outstanding itemsAdaptability & Continuous LearningApply new information to improve processes and outcomesRemain flexible in a dynamic, fast-paced environmentQualificationsHigh school diploma or equivalent requiredMinimum 3 years of experience in accounts receivable or related accounting roleConstruction or project-based accounting experience preferredStrong proficiency in Microsoft Excel and Office SuiteExperience with accounting or ERP systems preferredDemonstrated ability to maintain a high level of confidentialityAbout LegenceLegence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.Benefits OverviewHealth & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance ProgramTime Off Benefits: Paid vacation, company-paid holidays, and paid sick leaveFinancial Benefits: 401(k) retirement savings planReasonable AccommodationsIf you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.Employment EligibilityCandidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.Third-Party Recruiting DisclaimerLegence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.Pay Disclosure & ConsiderationsWhere pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.Equal Employment Opportunity EmployerLegence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.EEO is the Law