Administrative Assistance Specialist - Top Secret Jobs

Senior Administrative AssistantThe coolest jobs on this planet... or any other... are with Lockheed Martin Space. Are you looking to use your administrative experience to take your career to the next level? Do you love being a go-to person and supporting leaders? Are you an enthusiastic self-starter who can work independently and take initiative? If you can multi-task and thrive in a busy office, we would like to hear from you! We are seeking a Senior Administrative Assistant for our Space Security organization in Colorado Springs, Colorado. You will be responsible for a full range of moderate to complex administrative work assignments supporting leaders. In this role you will: Manage closed-area calendar to include deconfliction of multiple requests Coordinate closed-area events to include: checking visitors in, managing expected attendance, and coordinating catering Ensure correspondence is accurate, complete, and properly handled. Utilize standard software (e.g. MS Office Applications, SharePoint, Internet) to compose correspondence, spreadsheets, PowerPoint charts and Lockheed Martin unique software (e.g. Concur) for managing expense reports. Perform office logistical management of office staff such as ordering office supplies and maintaining seating assignments. Arrange meetings and perform a variety of administrative duties assigned by your supervisor/manager and senior staff members. Perform normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Use personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually. Here are some of the benefits you can enjoy: Medical Dental 401k Paid time off Work/life balance Career development Mentorship opportunities Rewards & recognition Basic Qualifications: Microsoft Office to include SharePoint skills. Previous Administrative Assistant or Project Management experience. Prior conference room coordination and scheduling experience. Top Secret Clearance needed to start with the ability to obtain and maintain a TS/SCI security clearance. Desired Skills: Advanced computer (Outlook, Word, Excel, PowerPoint, Access, Lync/Skype/Teams) and advanced internet research skills. Experience with composing reports, correspondence and memorandums, reviewing documents for appropriate grammar usage, answering questions relating to office operations and established policies and procedures. Have the ability to handle confidential and sensitive information with the utmost discretion. Ability to coordinate complex domestic and international travel arrangements and complex expense reports. Experience using mobile technology to handle work issues outside of normal work hours. Proven experience applying critical thinking to tasks and calendar prioritization. Demonstrated excellent interpersonal skills, both verbal and written. Demonstrated strong organization skills, initiative and a self-starter. Ability to work well with all levels of internal management and staff as well as external customers, clients and vendors. Working knowledge of SharePoint site to include: creation of folders, organization and navigation. Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration. Clearance Level: TS/SCI Other Important Information You Should Know: Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility. Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits. Schedule for this Position: 9x80 every other Friday off Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $62,200 - $109,710. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year. Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.