Administrative Assistant

A-Core: Concrete Specialists is a growing company of people who work to do their very best every day. We have been hiring and developing many of the concrete industry’s most highly skilled and safety conscious individuals for almost 50 years. A-Core was founded from one man’s desire to make enough money to feed his family. It has now grown to 15 offices in 10 states with over 350 employees and growing.A-Core Concrete Specialists is actively seeking a reliable and hardworking individual with a passion to work for one of the largest and fastest growing companies in the industry. Our unified team has demonstrated that the only limits on achievement are those that we place on ourselves!This is an AMAZING OPPORTUNITY to join a thriving company.Job DescriptionThe Full-time Administrative Assistant will manage administrative tasks.This position requires strong interpersonal skills. Strong organizational skills, aptitude for working in a fast-paced environment, and good judgment are essential. Candidate must demonstrate great communication skills and the ability to work with others. As a hard-working team, we are eager to reach high goals, all while staying focused on helping execute our long-term vision. This is an in-office position and reports to the Regional Administrator.ResponsibilitiesWork 7-4 pm weekday schedule in office with a one hour lunch.Answer telephone calls and route as they come inReview and Invoice field tickets from daily service orders and bill monthly contract work via AIA docs and portalsCollect payments and apply them in accounting systemsFollow up on outstanding customers invoicesAssist Operations Manager with coding Credit Card PurchasesReconcile field gas cards monthlyProcess credit applications with our regional administrator and credit teamGenerate and provide purchases ordersJob set up for job costing and payroll purposesAssist with Payroll Report Certified payroll as needed weeklyCommunicate with accounts payables team for any incoming invoicesAssist Branch Manager with documents requested by customers and follow internal processeswork with Corporate HR and help onboard New Hires for this locationOther duties as determined by local Branch ManagerAssisting all field operators with any office questionsQualificationsExcellent verbal communication skillsTake direction from multiple levelsMust have a vehicle and valid driver's licenseHave the ability to multitask and handle a fast-paced changing environmentBe self-motivated, dependable, punctual and a problem solverMust have great computer knowledge and be proficient in Microsoft Programs including Excel, Word, with the ability to learn other accounting and information systemsAble to pass a pre-employment drug screen & background checkConstruction Admin experience (Preferred)Certified notary designation is a plusPerks & BenefitsEmployee Gear & SwagPaid Holidays & FloaterPaid Sick Days and VacationHealth Benefits (Medical, Dental, Life)401K Match after 2 monthsSmall Company CultureAll A-Core Inc. employees are expected to completely adhere to the safety policies practiced throughout the construction industry.