Real Estate Office Assistant

We're hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You'll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today!Responsibilities:Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate teamPlan travel arrangements, open houses, final walkthroughs, and other necessary engagementsComplete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possibleRespond to customer needs with urgency and attentivenessAchieve company objectives and regularly compile a progress report to present to the teamProject-manage the full listing preparation lifecycle — from signed listing agreement through go-live — including building project plans, setting timelines, tracking budgets, and maintaining spreadsheets and calendars for all active propertiesServe as the primary point of contact for all vendors and contractors (cleaners, painters, flooring specialists, photographers, stagers, inspectors, handymen) — scheduling, sequencing work, reviewing estimates, and following up persistently to keep projects on trackConduct regular on-site property visits (approximately 30-50% of your time) to supervise vendor work, perform quality control walkthroughs, run supply errands, and prepare properties for staging and photographyOwn client communication for listing preparation — providing regular status updates to homeowners, coordinating property access, managing disclosure timelines, and ensuring sellers feel informed and supported throughout the processCreate and execute marketing deliverables, including property brochures (Canva/InDesign), email campaigns (Flodesk), social media content, and listing presentations — coordinating with copywriters and photographers to meet go-live deadlinesMaintain Notion as the single source of truth for all property deals, tasks, vendor coordination, and project status — ensuring databases, roadmaps, and templates are always current and accurateDeliver structured End-of-Day reports covering completed work, blockers, next steps, and upcoming vendor schedules — proactively flagging delays and risks before they become problemsManage MLS listing input, Compass Concierge applications, contractor invoicing, and financial documentation — tracking budgets and ensuring all paperwork is organized and filed correctlyQualifications:Available evenings and weekendsUnderstands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documentsLicense for real estate is preferred but not requiredPrevious experience in the real estate industryGreat written and verbal skillsExperience in project management, with a knack for creating and maintaining detailed project plans and timelines.Ability to coordinate and communicate effectively with vendors and contractors, ensuring timely completion of tasks.Proven track record of managing multiple projects simultaneously while maintaining close attention to detail.Strong communication skills to keep clients informed and supported throughout the listing preparation process.Proficiency in using design tools like Canva or InDesign for creating marketing materials.Familiarity with email marketing platforms such as Flodesk for executing campaigns.Experience in maintaining organized databases and project management tools like Notion for tracking property deals and tasks accurately and efficiently.About Company:We're The Parker George Team — a close-knit, high-performing real estate team based in the East Bay, CA. We help homeowners and buyers navigate one of the most competitive markets in the country, and we take real pride in doing it well. From the first walkthrough to the final close, we're known for being detail-obsessed, client-focused, and genuinely great at what we do.Our culture is built on accountability, clear communication, and a shared love of getting things done right. We move fast, support each other, and celebrate the wins — big and small. If you're someone who loves owning their work and wants to grow alongside a team that truly values what you bring, you'll feel right at home here.We're a growing team — and we invest in the people who help us grow. The right hire will have real opportunities to take on more responsibility and advance within the organization.