Administrative and Office Support Coordinator

Ready to revolutionize healthcare, making it faster and more accessible than ever before? How we started: Back in 2013, our founder Dwayne D'Souza saw an opportunity to give people faster and more convenient access to medications using technology. We've grown rapidly since our inception, without any external funding whatsoever – achieving profitability through innovation and a highly disciplined approach to growth. Where we are now: We've earned the trust of millions of people worldwide through our top-selling products and well-known brands: MedExpress, Dermatica, ZipHealth, RocketRX, and Levity. A lot of our success is down to having our own pharmacies, manufacturers and products – spearheaded by leading in-house medical teams, researchers and pharmacists. Our 2023 global revenue was $80m, and we're set to more than double this in 2024 as we look to surpass $200m and positively impact the daily lives of more people than ever before. There's never been a more exciting time to join HeliosX. Where we're going: Over the next five years, you'll support our goal to become a world-leading healthcare partner, deepening our customer relationships, expanding into new countries, and diversifying our product portfolio to treat more conditions. You'll be part of helping more people access prescription treatments and, most importantly, making personalised care better, quicker and easier for everyone. Come be a part of making our dream of easier and faster healthcare a reality! The Opportunity: To provide comprehensive administrative support, focusing on pharmacy licensing, record maintenance, event planning, and office management. What you'll be doing: Assist with pharmacy license applications. Handle other administrative tasks related to licensing. Organize and update the license wall in the front office. Maintain business and employee licenses in the Lightning RX system. Input all orders shipped into the Nebraska Board of Pharmacy database daily. Catering, Event Planning, and Break Room Management Administrative Support Handle outgoing mail and deliveries. Assist pharmacy with packaging of orders as needed. Who You Are: You have office administration experience: Familiarity with office management and administrative support duties. You have basic accounting or bookkeeping knowledge: Handling invoices and payments. You are experienced in scheduling and calendar management: Coordinating delivery schedules. You have regulatory compliance experience: Experience completing license applications with state Boards of Pharmacy or other regulatory bodies. (Preferred) You pay attention to detail: Ability to maintain accuracy with documentation and regulatory paperwork. You have strong communication and organizational skills You have great time management skills and have the ability to meet deadlines and prioritize tasks You have confidence when handling confidential information and working within set protocols. Why work with us? At HeliosX, we want to improve healthcare for everyone, and to do this we need a team of brilliant people who share that ambition. We are currently a diverse team of engineers, scientists, clinical researchers, physicians, pharmacists, marketeers, and customer care specialists committed to our mission - but we need more talented folks to join us, if we want to achieve our global ambitions! Aside from working with our all-star team, here are the other benefits of coming on board: Generous equity allocations with significant upside potential 12 days of Paid Time Off (not including 6 days paid holiday) Private Medical Insurance with United Healthcare Dental and Vision Care coverage with Guardian Enhanced parental leave Employer retirement contribution of 3% match through Guideline 401(k) Headspace subscription, with an option to add up to 5 friends or family Equipment needed for your role, ie. laptop and headset Free Kindle ebooks, and Audible subscription Access free HeliosX products and enjoy family discounts LI-Knowledge & Experience: Office administration experience: Familiarity with office management and administrative support duties. Basic accounting or bookkeeping knowledge: Handling invoices and payments. Experience in scheduling and calendar management: Coordinating delivery schedules. Regulatory compliance experience: Experience completing license applications with state Boards of Pharmacy or other regulatory bodies. (Preferred) Core Skills: Attention to detail: Ability to maintain accuracy with documentation and regulatory paperwork. Communication skills: Strong verbal and written communication Organizational skills: Efficiently managing administrative tasks, handling multiple priorities, and ensuring smooth office operations. Time management: Ability to meet deadlines and prioritize tasks. Teamwork and collaboration: Ability to work well with the pharmacy staff and other departments to ensure operational efficiency. Confidentiality and discretion: Confidence when handling confidential information and working within set protocols.