Office Manager/Bookkeeper

QualificationsEducation & ExperienceBachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.Minimum 3–5 years’ experience in bookkeeping, accounting, or office management (experience in an architectural, engineering, or construction firm strongly preferred).Technical SkillsProficiency with accounting software (QuickBooks, Deltek Ajera, or similar).Strong knowledge of MS Office (Excel, Word, Outlook) and ability to adapt to project management platforms.Familiarity with AIA contracts, billing formats, and project-based accounting is a plus.Financial & Administrative SkillsSolid understanding of accounts payable, accounts receivable, payroll, and bank reconciliations.Experience preparing monthly financial statements and assisting with year-end reporting.Ability to track project budgets, invoices, and consultant payments accurately.Skilled in managing vendor relationships, insurance certificates, and licensing renewals.Organizational & Communication SkillsExcellent attention to detail and strong organizational skills.Ability to multitask, prioritize deadlines, and manage day-to-day office operations.Strong written and verbal communication skills for interaction with staff, clients, and consultants.Office Managerial SkillsOrder & keep supplies stocked.Keep kitchen in order.Maintain communication with cleaning crew.Answer phoneKeep Calendar updated, i.e. birthdays/events/vacations/continuing education schedulingSchedule monthly birthday celebrations for the staffSort & distribute mail (slice open envelopes for partners)Process biweekly payrollKnowledge of 401K rules and reportingPersonal AttributesProfessional, reliable, and highly discreet with sensitive financial information.Self-motivated, proactive, and comfortable working both independently and in a collaborative team environment.Interest or experience in the architecture/design/construction industry is a plus.