Office Manager

Position Overview:We are seeking a highly organized, proactive, and mission-driven Office Manager to oversee the day-to-day operations of our foundation while supporting the execution and growth of our programs
This role is designed as a growth opportunity into a Program Manager position, where the right candidate will take on increasing ownership of our core programs, including Unicorn Club, hospital deliveries, and volunteer initiative.
The ideal candidate thrives in a fast-paced, hands-on environment, takes initiative, and is excited to grow into a leadership role within a nonprofit organization making a direct impact on families facing pediatric cancr
 
Key Responsibiliies:
Office & Operations Manaement
• Manage daily office operations including shipping, inventory, data entry, and administrative ystems
• Maintain organized office and storage spaces to ensure efficient program eecution
• Oversee inventory tracking and supply management for allprograms
• Manage general inbox and phone communications in a timely and professioal manner
• Maintain accurate records using Excel and CRM systems (e.g., Little Geen Light)
Volunteer & Proram Support
• Coordinate and manage volunteers, including scheduling, communication, and onsite support
• Assist in planning, organizing, and executing Unicorn Club packages, hospital deliveries, and seasonl initiatives
• Support program logistics including packing, materials prep, ad distribution
• Ensure a positive, organized, and impactful experience for volunters and families
Event& Growth Support
• Assist with planning and execution of foundation events, including our K and annual gala
• Support social media and content creation needs (Canva, Istagram) as needed
• Help identify opportunities to improve systems, streamline processes, and increas rogram efficiency
 
Growth Opportunity: Prgram Management Track
This role is designed to grow into a Program Manager position, with expanded respnsibilities including:
• Owning and managing key programs such as Unicorn Club ad hospital partnerships
• Leading program planning,timelines, and execution
• Managing volunteer rograms at a higher level
• Tracking program impac and reporting on outcomes
• Supporting strategic grot of services nd outreach
 
Requirements:
• Strong organizational and time management skill with high attention to detail
• Ability to manage multiple prioriies in a fast-paced environment
• Self-starter who takes initiative nd solves problems independently
• Strong communiation skills (written and verbal)
• Comfortable with both adminisrative and hands-on physical tasks• Ability to lift and move 40+ lbs
• Proficiency in Excel and Word; ava and Instagram experiece a plus
 
Schedule & Availability:
• Position begins at 3 days pr week, with clear pathway to full-time
• Must be available for foundation events, including eveningsad weekends (date provided in advance)
 
Ideal Candidate:
• Early-career professional or recent graduate looking to buid a career in nonprofit program management.
• Bachelor’s degreerequired (or equivalent relevant experience)
• Passionate about mision-driven work and making a tangible impact
• Hihly organized, dependable, and detail-oriented
•Thrives in a “roll up your sleeves” environment
• Excited to grow ino a leadership role and take ownership over time
• Familiarity with non-profit ranizations or similar wrk environments a plus.
 

Why This Role Matters:
This position plays a critical role in helping us support hundreds of families each year. From organizing packages that bring comfort during treatment to helping deliver financial assistance, your work will directly impc