Office Manager/Administrative Support-Office & Admin Specialist Sr

Working Title: Office Manager/Administrative SupportJob Class: Office and Administrative Specialist, SeniorAgency: Chiropractors BoardJob ID: 94069Location: St. PaulTelework Eligible: Yes/hybrid Full/Part Time: Full-TimeRegular/Temporary: UnlimitedWho May Apply: Open to all qualified job seekersDate Posted: 05/08/2026Closing Date: 05/14/2026Hiring Agency/Seniority Unit: Chiropractors Board / Chiropractors Board-AFSCMEDivision/Unit: Board of ChiropractorsWork Shift/Work Hours: Day ShiftDays of Work: Monday - FridayTravel Required: NoSalary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annuallyClassified Status: ClassifiedBargaining Unit/Union: 206 - Clerical/AFSCMEWork Area: Chiropractors BoardFLSA Status: NonexemptDesignated in Connect 700 Program for Applicants with Disabilities: YesThe work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.Under the direction of the Executive Director, the incumbent will coordinate the internal operations of the agency, including financial and administrative support functions. The incumbent will be a liaison between the board members and staff and will coordinate and attend all meetings of the Board and Executive Committee. Other responsibilities include but are not limited to:Providing overall administrative support to the Executive Director.Serving as a resource on policies and procedures to staff.Monitoring overall program deadlines with license and registration renewal processes.Assisting the licensing and continuing education staff during high volume of work. Coordinating the communications for the Board including answering the phone and assisting visitors.Serving as a liaison with the MN.IT regarding the development and maintenance of the agency's database and other IT related matters.Providing general support to other staff of the Board as requested.This position is eligible for a hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.Minimum QualificationsTo facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.Experience providing administrative support. Knowledge of communications sufficient to communicate effectively with internal and external customers and write, prepare, and edit reports, letters, meeting minutes, and other documents using correct spelling, grammar and sentence construction.Customer service skills sufficient to: 1) perform the duties with politeness, respect, and interest in positive problem solving; 2) provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence; and 3) respond effectively to clients, co-workers, and customers who have questions about agency operations and procedures. Spreadsheet skills sufficient to effectively use spreadsheet software applications such as Microsoft Excel to create, enter, compile, store, and retrieve data in a variety of reports and budget documents.Database management skills sufficient to test databases, monitor enhancements, and enter and pull relevant data. Skills in word processing sufficient to effectively use word processing software applications such as Microsoft Word to draft letters, memos, reports, and minutes of meetings that are grammatically correct, in proper format and free of spelling errors. Knowledge of math sufficient to maintain complete and accurate financial records, calculate, review, and reconcile financial data, and balance accounts. Preferred QualificationsPost-secondary degree in administration or related area.Experience in an Office Manager role or related with demonstrated knowledge in the area of accounting, budgeting, payroll, records management, or purchasing.Organizational skills sufficient to organize and prioritize multiple demands under time constrains.Demonstrated experience in a position that requires a high level of attention to detail and accuracy.Demonstrated ability to maintain confidentiality while working with sensitive information. Experience using office equipment. Additional RequirementsSuccessful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring processes.How To ApplySelect “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.ContactIf you have questions about this position, contact Ridge Pidde at ridge.pidde@state.mn.us. If you have questions about the selection process, contact Nella Austin at nella.austin@state.mn.us or 651-201-8005.To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nella Austin at nella.austin@state.mn.us.About Chiropractors BoardThe Minnesota Chiropractors Board exists to protect the public through effective licensure and enforcement of the statutes and rules governing the practice of chiropractic to ensure a standard of competent and ethical practice in the profession.Working together to improve the state we love. What do Minnesota's State employees have in common?A sense of purpose in their workConnection with their coworkers and communitiesOpportunities for personal and professional growthBenefitsAs an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.Your benefits may include:Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plansFertility care, including IVFDiabetes careDental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted childrenPension plan that provides income when you retire (after working at least three years)Employer paid life insurance to provide support for your family in the event of deathShort-term and long-term disability insurance that can provide income if you are unable to work due to illness or injuryTax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-beingSupport to help you reach your career goals:Training, classes, and professional developmentFederal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)Employee Assistance Program (EAP) for work/life support:A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder carePrograms, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.EQUAL OPPORTUNITY EMPLOYERSMinnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.Applicants With DisabilitiesMinnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.