Temporary Clerical and Administrative Pool

Temporary Administrative Specialist Roles Whether it's ensuring public health and safety; providing clean drinking water and environmentally responsible electricity services; connecting people, places and products via a high-quality transportation system; creating welcoming and safe places to play and build community; or acting upon opportunities to meet the challenges of a growing and vibrant city - City of Seattle employees make our community a better place every day. The temporary Administrative Specialists and Clerical Support roles have an important role in doing work that helps make Seattle a great place to live, work, and play. Temporary employment is a great opportunity to work in the public sector and support essential business functions for the City of Seattle. The City of Seattle's Temporary Employment Services (TES) is establishing a pool of well-qualified administrative specialists who will support various administrative and clerical functions in a variety of City offices and departments. This recruitment will be used to fill Administrative Specialist I, Administrative Specialist II, and Administrative Specialist III temporary needs throughout the City. These positions may be full-time or part-time and with varying schedules. Assignments are not guaranteed, and assignment duration will depend on business needs. Some temporary employees perform work within a Bargaining Unit, and are represented by PROTEC17, or Local 763. Job Responsibilities Listed below are examples of the type of work performed by Administrative Specialists: Administrative Specialist I: Receptionist and front desk Receives, opens, date stamps, and determines proper distribution of mail and/or other materials; prepares outgoing mail. Data Entry Receives, appropriately processes, issues receipts and files cash or other payments Orders office supplies Administrative Specialist II: Provides administrative support functions to division director Schedules and maintains calendars Provides assistance to higher level management on special projects, involving and compiling information or data of a specialized nature Takes, prepares and distributes minutes and records of official meetings Administrative Specialist III: Performs highly responsible liaison with high level management, officials and representatives of agencies Composes routine correspondence for high level management requiring confidentiality Maintains a variety of complex records on computer or manual systems and materials of a highly sensitive or confidential nature Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Qualifications Administrative Specialist I: Requires at least one year of office clerical support experience (or a combination of education/training/experience which provides an equivalent background needed to perform the job successfully. Administrative Specialist II: Requires two years of office clerical support experience (or a combination of education, training, and/or experience which provides evidence of the ability to perform work of the class). Administrative Specialist III: Requires three years of office clerical support experience (or a combination of education, training, and/or experience which provides evidence of the ability to perform work of the class). The most successful applicants will have the following competencies: Proficiency in Microsoft Word, Excel and Outlook Strong customer service skills. Excellent verbal and communication skills. Excellent interpersonal skills to allow effective interaction with members of the Department at all levels, as wells as other City entities, outside agencies, and the public. Ability to work effectively independently and as part of a team. Reliable with a strong work ethic. Additional Information These temporary positions are exempt from the Civil Service and are eligible for overtime. Benefits eligibility varies by assignment; only some assignments qualify. Non-benefits-eligible temporary workers will receive premium pay in lieu of benefits. Pay Rates: * The full salary range for Temporary Administrative Specialist I is $34.32 - $38.25/hour and will start at $34.32/hour. * The full salary range for Temporary Administrative Specialist II is $36.89 - $41.31/hour and will start at $36.89/hour. * The full salary range for Temporary Administrative Specialist III is $39.65 - $44.51/hour and will start at $39.65/hour. Why work at the City of Seattle? At the City of Seattle, public service is more than a job; it's a chance to shape the future and make a meaningful difference in the lives of everyone who works, lives, or plays in our city. With 12,000 employees across 40+ departments and 1,100 job titles, we are united by a common purpose: to create a Seattle that is vibrant and welcoming for all. Whatever your role, you'll help power a forward-looking city that leads by example inclusive, innovative, equitable, and community-focused while joining a diverse team committed to solving challenges and making a lasting impact together. Join us in building a Seattle where everyone thrives! Application process: Here are some tips on applying and interviewing with us! In addition to completing the application fully by the posted deadline at www.governmentjobs.com/careers/seattle, please attach a PDF Resume. Incomplete applications will not be considered. Who may apply: This temporary assignment is open to all applicants who meet the minimum qualifications. The City values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The City encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences. Background check: Some assignments may require a background check of conviction and arrest records depending on the department and the temporary assignment. In compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. applicants will be provided an opportunity to explain or correct background information. Accommodations and Hiring Questions: Individuals with disabilities will be provided reasonable accommodations to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please get in touch with Nicolette.Hornbeck@seattle.gov with any questions and/or to request accommodations.