Office Administration Intern

About the Role Were a short-term rental and property management company operating a growing portfolio of Airbnb listings and long-term rental properties. Were looking for a detail-oriented, proactive intern to support our team with day-to-day office administration so our operations and property managers can stay focused on higher-priority work. This is a full-time, on-site role where youll work directly with leadership and gain real exposure to how a property management business operates. Responsibilities Keep the office stocked and running by managing office supplies, ordering day-to-day essentials, and maintaining organized common areas Coordinate with third-party repair vendors, including plumbers, electricians, and HVAC technicians, by collecting quotes, scheduling visits, and following up on completion Monitor license and permit expiration dates across our properties, flag upcoming renewals in advance, and assist with preparing renewal materials Manage the companys online service subscriptions and vendor accounts, including tracking renewal dates, monitoring usage, organizing account information, and helping ensure services remain active and up to date Support recruiting by posting job listings across platforms, conducting initial resume screening, and coordinating interview schedules Maintain tenant files, payment records, and expense logs with accuracy and confidentiality Assist in preparing documents such as contracts, invoices, and government application materials Handle ad hoc administrative tasks and errands as needed Qualifications Currently enrolled or recently graduated; all majors welcome, with Business, Communications, or related fields a plus Fluent in both English and Mandarin, written and spoken Proficient in Google Workspace or Microsoft Office, including Word, Excel, and Sheets Highly organized with strong attention to detail and follow-through Able to work independently and communicate proactively Prior internship experience in administration, operations, or customer service is a plus Valid drivers license preferred, as occasional errands may be required Must be available full-time, Monday through Friday What We Offer Direct exposure to real estate operations and business management Collaborative, flat team where your work makes a visible impact Internship stipend, to be confirmed during the interview process Strong performers will be considered for full-time employment OPT and CPT accepted; international students are welcome to apply H-1B sponsorship opportunity available for exceptional performers