Sanitation Lead (Clerk)

Job Title Data Management & Filing Create, update, and maintain accurate digital and physical sanitation files, logs, and databases. Maintain documents related to pre-op inspections, SSOPs, chemical concentrations, sanitation audits, and corrective actions. Ensure all sanitation paperwork is complete, legible, compliant, and audit-ready. Support data entry for regulatory and internal programs such as USDA, QA, Food Safety, and Corporate Sanitation. Office & Administrative Support Perform general office tasks including photocopying, scanning, faxing, uploading documents, printing reports, and sorting mail. Maintain office and sanitation supply inventories; create purchase requisitions when needed. Assist leaders and supervisors with document preparation, scheduling, and distribution of sanitation materials. Organizational & Coordination Duties Manage multiple tasks, deadlines, and follow-up requirements related to sanitation audits, training, and compliance deadlines. Support bookkeeping-type audits (document verifications, time logs, supply usage logs, etc.). Organize and prepare daily sanitation packets, chemical training materials, and shift handoff documentation. Technical Proficiency Use Microsoft Office (Word, Excel, PowerPoint, Outlook) to create logs, spreadsheets, presentations, and reports. Operate office equipment such as printers, scanners, copiers, and fax machines. Enter data into facility management systems (e.g., SAP, SharePoint, internal sanitation or quality compliance systems). Communication & Support Communicate clearly and professionally with sanitation teams, supervisors, QA, operations, and management. Provide timely updates regarding missing documents, incorrect entries, audit findings, or areas needing correction. Assist in coordinating chemical safety or sanitation-related training with supervisors or trainers. Attention to Detail & Compliance Ensure high accuracy in all data entry, reporting, and record-keeping. Follow all organizational, regulatory, and safety standards applicable to food safety, sanitation, and USDA compliance. Support the sanitation department in preparing for internal audits, USDA reviews, and third-party inspections. Qualifications & Skills Required: Strong organizational and multitasking abilities. Excellent written and verbal communication skills. High accuracy and attention to detail. Proficiency with Microsoft Office Suite. Ability to work independently with minimal supervision. Comfortable handling high volumes of data and documentation. Preferred: Experience in poultry or food manufacturing. Familiarity with sanitation procedures, chemicals, and regulatory standards (FDA, USDA, HACCP, GMP). Experience supporting training or compliance programs. Physical & Work Environment Requirements Ability to work in production and office areas, including cold or wet environments during documentation verifications. Ability to sit, stand, walk, and perform office tasks for extended periods. EOE, including disability/vets