Executive Assistant

Discover a more connected careerConnecting You To Great BenefitsWeekly PaychecksPaid Time Off, Parental Leave, and HolidaysInsurance (including medical, prescription drug, dental, vision, disability, life insurance)401(k) w/ Company MatchStock Purchase PlanEducation ReimbursementLegal InsuranceDiscounts on gym memberships, pet insurance, and much more!What You’ll DoExecutive SupportManage complex executive calendars, meetings, travel arrangements, and logisticsPrepare reports, presentations, correspondence, and executive communicationsCoordinate internal and external meetings, events, including agendas and follow-upsAct as liaison between executives and internal/external stakeholdersScreen communications and prioritize executive time effectivelyMaintain strict confidentiality of sensitive business, legal, and personnel informationSupport strategic initiatives and special projects as assignedPerform other duties as requiredContract & Lease AdministrationReview, track, and manage telecom construction contracts, vendor agreements, and site leasesAssist with lease, renewals, compliance tracking, and documentationCoordinate with legal, project management, and finance teams on contract requirementsMaintain organized contract and lease records (physical and digital)Monitor deadlines, deliverables, and compliance obligationsSupport audits and documentation requestsPerform other duties as requiredFront Office & Team OversightDirectly supervise and support reception/front office operationsEnsure professional client, vendor, and visitor experience at all timesEstablish and maintain front desk procedures and standardsTrain, coach, and evaluate reception staff performanceServe as a resolution pillar for front office issuesMaintain a clean, organized, and professional office environmentPerform other duties as requiredWhat You’ll NeedOperational & Administrative SupportCoordinate office operations, supplies, and vendor servicesAssist with onboarding logistics and internal communicationsSupport project coordination across departments (construction, permitting, finance)Maintain filing systems, records management, and documentation accuracyAssist with compliance tracking and reporting requirementsPerform other duties as requiredRequired Qualifications5+ years of executive administrative experience, preferably in construction, telecom, or related industriesDemonstrated experience with contract review, lease administration, or legal documentationExperience in telecom construction or infrastructure industries – PreferredExperience supporting C-level executives – PreferredKnowledge of contract management systems or document control platforms– PreferredStrong organizational, time management, and prioritization skillsExceptional written and verbal communication skillsHigh level of discretion, professionalism, and confidentialityAbility to remain composed, stoic, and solution-oriented in high-pressure environmentsMust serve as a professional role model within the organizationAbility to pass a background and drug screen and comply with company policiesProficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint Valid California Driver’s License and ability to travel locally as neededCore CompetenciesIntegrity and confidentialityProfessional presence and leadership by exampleAttention to detail and accuracyCritical thinking and sound judgmentAdaptability in a fast-paced environmentStrong interpersonal and stakeholder management skillsWork EnvironmentPrimarily office-based environment with frequent interaction with staff, vendors, and clientsMay require occasional visits to construction sites or field locationsWork involves prolonged periods of sitting, computer use, and phone communicationFast-paced environment with frequent interruptions and shifting prioritiesProfessional office setting with standard business equipmentPhysical RequirementsAbility to sit for extended periods and work at a computerAbility to stand, walk, and move within the office and occasionally at job sitesAbility to lift and carry items up to 20 pounds (e.g., files, office supplies)Ability to bend, reach, and perform routine office tasksVisual acuity for reading documents and working on a computerReasonable accommodations will be provided in accordance with applicable California and federal lawsThe wage range for Executive Assistant is $63,000.00 - $83,200.00.Why grow your career with usYour career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.Building stronger solutions together Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.