Accounts Receivable Clerk
Job Summary:
The Accounts Receivable Clerk is responsible for managing all aspects of the supermarket's receivables, ensuring the accurate and timely processing of payments, invoices, and collections. This role will play a crucial part in maintaining cash flow and supporting the finance team to ensure the supermarket's financial health.
Key Responsibilities:
Invoice Management:
Issue invoices for goods and services provided to customers, ensuring accuracy in amounts, payment terms, and product/service details.
Verify and record customer orders and payment receipts accurately.
Collections:
Monitor and follow up on overdue accounts, contacting customers via phone or email to arrange payment.
Develop and implement effective collection strategies to minimize late payments.
Payment Processing:
Record payments received, ensuring they are applied correctly to customer accounts.
Reconcile payments with customer accounts and resolve any discrepancies.
Customer Account Management:
Maintain and update customer account details and resolve any billing issues or disputes promptly.
Provide customers with statements of account and answer inquiries related to outstanding balances.
Reporting:
Prepare and maintain accounts receivable aging reports.
Generate weekly/monthly reports on outstanding invoices and collections efforts for management review.
Collaboration:
Collaborate with the finance team to ensure accurate reporting and financial closing.
Compliance:
Ensure that all accounts receivable transactions comply with internal policies and industry regulations.
Assist with audits and provide required documentation as needed.
Qualifications:
High school diploma or equivalent (Associate's degree in Accounting or Finance preferred).
Proven experience in accounts receivable, accounting, or finance (experience in retail or supermarket industry is a plus).
Strong understanding of basic accounting principles.
Proficiency in accounting software and Microsoft Excel.
Strong communication and customer service skills.
Detail-oriented with excellent organizational skills.
Working Conditions:
Full-time position.
Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
Occasional overtime may be required.
We are an equal opportunity employer and welcome applicants from all backgrounds. We celebrate diversity and are committed to creating an inclusive environment for all employees.