Administrative Assistant

Costello, Cooney & Fearon, PLLC, a preeminent Upstate New York firm, is seeking a professional and organized Administrative Assistant to provide essential support to its legal professionals in its Syracuse office. The ideal candidate will have excellent interpersonal skills and take pride in contributing to a well-functioning office.Key responsibilities will include:Providing administrative support to attorneys and staff members;Answering and directing phone calls with professionalism and courtesy;Greeting clients and visitors and ensuring a welcoming office environment;Managing attorney calendars, scheduling appointments and coordinating meetings;Preparing correspondence, documents and reports using Microsoft Office;Organizing and maintaining physical and electronic files;Processing incoming and outgoing mail and email correspondence;Assisting with billing, timekeeping and expense tracking as needed;Coordinating travel arrangements and logistics;Performing general office duties including copying, scanning and filing;Supporting special projects and firm events as assigned.Qualifications:High school diploma required; Associate’s or Bachelor’s degree preferred;1-3 years of administrative or office support experience (legal environment preferred);Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.);Excellent organizational and time management skills;Strong written and verbal communication abilities;Professional demeanor with strong interpersonal skills;Attention to detail and accuracy;Ability to handle confidential information with discretion;Positive attitude and willingness to learn;Ability to multitask and adapt to changing priorities.Salary range: $50K-$65K annually, paid at an hourly rate, plus bonus potential tied to performance metrics.The above salary range is the good faith range for this position at the firm at the time of posting. Final determination of compensation will incorporate a number of factors, including, but not limited to, relevant experience and qualifications.Costello, Cooney & Fearon has been providing legal services of the highest quality to its clients for over 125 years. Our award-winning firm is recognized as a top-tier legal practice with a commitment to exceptional representation, community service and professional excellence. The successful candidate will be a part of a mid-sized firm, where employees work closely together to provide services in a progressive manner. The candidate will join a culture that emphasizes the quality of its services, while providing an environment which encourages individuals to grow.