Event Sales Coordinator

Founded in 2007 Encore Catering is a culinary and catering leader in the hospitality industry, partnering with a diverse portfolio of best-in-class clients. We produce one-of-a-kind catered events and unparalleled dining experiences in a variety of cultural, corporate, entertainment, and private venues throughout the Front Range of Denver and beyond.The Event Sales Manager is responsible for selling and producing full-service, off-premises catered events in accordance with Encore catering's Beliefs and hospitality standards. In addition to managing client relationships, this position leads communication on internal execution of events.Key Responsibilities:Meet or exceed monthly Encore Catering sales goals.Drive top-line revenue with proactive outreach through in-person meetings, calls, and emailsCreate repeat business by cultivating strong relationships throughout and beyond the event-planning processDevelop strong relationships with venues and event vendors to gain referralsSeek feedback for lost business with goal of improvement and future opportunitiesCultivate active understanding of annual events, competition, new venues, and event trends in Denver Metro areaMaintain awareness of progress towards sales budget goalsManage all client communications relating to the sale and production of events, ensuring the highest quality experience for clients is consistently delivered.Review incoming inquiries and ensure all necessary information is obtained from prospective clientsRespond to event inquiries with Encore's business goals in mindPrepare all proposals, contracts, and other client facing materials timely and with accuracyRecommend venues and other event vendors tailored to clients' needsArrange for and attend site visits, meetings, and tastings as neededCreate floor plans, timelines, event rental orders, and any other supporting documentation needed for clientEnsure contracts are fully executed and full payment is receivedManage all internal communications relating to the production of events, while meeting weekly deadlines for completion of food, beverage, warehouse and rental equipment orders.Ensure all internal departments are clear on client expectations to ensure continuity and accuracy of all services, with the goal of creating ravesEnter event BEOs, staff requests, and all other internal orders while meeting internal deadlinesParticipate in weekly BEO meetings to review menus, logistics, special requests, VIPs, and greater event contextCommunicate custom menu requests to BOH teams and manage process of on-going menu revisionsOversee completion and sending of invoices to Accounting Department weeklyGuide and support onsite event planning and execution, while embodying our beliefs.Oversee onsite setup and execution as needed with professionalism and behavior reflective of Encore CateringAdhere to all Encore procedures as it pertains to personal appearance, attendance and conductProvide Service, Staffing, and Captains with pre-event details and onsite direction, as needed, to ensure seamless execution of agreed upon objectives with goal of meeting and exceeding client expectationsPowered by JazzHR