Accounts Payable Clerk

SUMMARY We are looking for a meticulous and reliable Accounts Payable Clerk to join our finance team. This role is pivotal in ensuring accurate and timely processing of invoices, check requests, and expense reports, while maintaining meticulous records for accounts payable and receivable functions. The successful candidate will be responsible for applying correct codes to vendor invoices, verifying expense reports, and managing related documentation to support our financial operations. ROLE AND RESPONSIBILITIES Invoice Processing: Review, verify, and process vendor invoices for payment, ensuring accuracy and completeness. Apply appropriate coding to invoices in alignment with budget categories and accounting practices. Ensure invoices are matched with purchase orders and receipts where applicable. Check Requests: Process check requests efficiently, ensuring all required documentation and approvals are in place. Track and record issued checks, ensuring timely payments to vendors. Expense Reports: Review and verify employee expense reports, ensuring compliance with company policies. Check for accuracy in receipts and documentation submitted with expense reports. Documentation and Record-Keeping: File and maintain accurate records of all processed invoices, check requests, and expense reports. Ensure all supporting documents are organized and easily retrievable for audits or reviews. Account Reconciliation: Assist with reconciling accounts payable transactions and resolving discrepancies. Prepare and provide necessary documentation for internal and external audits. Vendor Relations: Communicate with vendors to address and resolve any issues related to invoices and payments. Maintain positive relationships with vendors to facilitate smooth transactions. Compliance and Controls: Adhere to company policies and financial regulations to ensure proper handling of accounts payable. Assist in implementing and maintaining internal controls to safeguard company assets. Additional Duties: Provide support for other accounting functions and special projects as needed. Assist the Accounts Payable Manager with administrative tasks and reporting QUALIFICATIONS AND EDUCATION REQUIREMENTS Education: High school diploma or equivalent required. Associate’s degree in accounting, Finance, or related field preferred. Prior experience in accounts payable or a similar accounting role is preferred. Familiarity with accounting software and proficiency in Microsoft Office Suite (Excel, Word) and QuickBooks. PREFERRED SKILLS Strong attention to detail and accuracy in handling financial data. Excellent organizational skills and ability to manage multiple tasks. Effective written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information.