Executive Assistant

Executive AssistantThis role will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company.ND Paper is a leading manufacturer of high-quality pulp, paper, and packaging products in the United States, generating over half a billion dollars in annual sales. As a wholly owned subsidiary of Nine Dragons Paper (Holdings) Limited the largest containerboard producer in the world ND Paper is part of a global network committed to excellence and innovation. With two integrated pulp and paper mills in Rumford, Maine and Biron, Wisconsin, a packaging plant in Sturtevant, Wisconsin, and two sheeting facilities in Langhorne, Pennsylvania and Fairmont, West Virginia, the ND Paper family produces nearly one million tons of products annually. Our 1,100 dedicated employees are the heart of our operations, and we are committed to fostering positive work environments where individuals can advance and thrive. At ND Paper, we are investing in our future, and that starts with our staff.Job ResponsibilitiesDemonstrate safety as a core value and establish a safe work environment by actively leading the safe execution of workCoordinate executive communications, including taking calls, responding to emails and interfacing with internal and external clientsManagement of complex calendar and scheduling and day to day action lists to support executiveCoordinate both domestic and international travel arrangementsProcess expense reports for Senior Leadership TeamAct as the liaison to the corporate office & develop relationships with executive contacts, on behalf of the CEOAlert executive to upcoming meetings & deadlines, and assist with research & meeting preparationGeneral administrative support including managing personal affairs for CEOPrepare internal and external corporate documents for team membersArrange corporate eventsMaintain an organized filing systemDevelop and sustain a level of professionalismOther administrative office duties as assignedKey Performance Indicators (KPIs)Project milestone adherenceTurnaround time on requestsProcess improvement contributionsCost efficiencyTravel itinerary accuracyLogistics success rateMeeting effectiveness rateInbox management accuracyTime optimization and time managementEducation and ExperienceMinimum of 5+ years of experience as an Executive Assistant reporting directly to senior managementProficiency in collaboration and delegationStrong organizational, project management and problem-solving skills with impeccable multi-tasking abilitiesExceptional interpersonal skillsDiligent time management skillsUphold strict level of confidentialityFriendly and professional demeanorBilingual in Mandarin strongly preferredTechnical SkillsAdvanced Microsoft Office skillsExperience with Concur preferredBasic data analysis and data accuracySecure management of confidential and sensitive records/informationCore CompetenciesProcess disciplineDiligent problem solvingExceptional time and task managementWorking ConditionsOnsite at a manufacturing facilityAttributes for SuccessHard work tackle each task with determination, passion and creativity; the willingness to put in whatever effort is required to successfully complete the job at handPursuit of Excellence strive to consistently exceed expectations in our day-to-day work and outperform our competitors in the marketplace, regarding work and company achievements as a collaborative goal with the desire to go above and beyondIntegrity - treat the company and teammates with upmost respect, operating on strong moral codes to drive company values and cultureSense of Urgency drive forward each day with speed, agility, and flexibility to capture unrealized opportunities and avoid potential risks for the businessEntrepreneurial Spirit act like an owner, challenging the status quo, asking the right questions, and actively seeking ways to innovate and improveAdaptability be fluid with ND Paper's continuous evolution while driving change in a fast-paced environment, equipped with the ability to acclimate quickly.Servant Leadership set an example by implementing meaningful leadership with heart, empathy, foresight and stewardship.ND Paper BenefitsWe offer a comprehensive benefits package that includes:Medical, dental, and vision insurance as well as voluntary benefits such as accident insurance, hospital indemnity, and critical illness for you and your family.Financial protection benefits, including life insurance, disability insurance, and business travel accident insurance.Tax advantaged accounts such as Healthcare and Dependent Care Flexible Spending Account (FSA).Paid holidays, personal days, and vacation days to support work-life balance.A 401K retirement plan with a company match and annual fixed contributionWellness programs with incentives and an on-site clinic available at our Rumford and Biron location.Enjoy competitive salaries, comprehensive health benefits, and paid time off. Discover more about our benefits and how we support our team by visiting 2026 Benefits. Come be a part of our team and grow with us!