Administrative Assistant

Administrative Assistant We are seeking a professional Administrative Assistant to provide high-quality, proactive support within a fast-paced, team-oriented environment. This role partners closely with business leaders, executives, and fellow administrative staff to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support while maintaining discretion and professionalism.Provide day-to-day administrative support, including filing, scanning, time entry, invoicing, and ad hoc projects.Serve as a trusted partner for multiple executives and their teams.Manage dynamic and complex calendars across multiple time zonesCoordinate meetings, conference calls, and video conferences.Act as primary contact for scheduling communications and ensure professional interactions with internal and external stakeholders.Arrange domestic and international travel, including flights, accommodations, ground transportation, and visas.Prepare and submit expense reports using approved platforms.Handle sensitive information with discretion and sound judgment.Adhere to company policies and compliance requirements.Demonstrated experience supporting executives or senior professionals, preferably in financial services, corporate, or government settings.Strong interpersonal, written, and verbal communication skills.Ability to prioritize competing tasks in a fast-paced, high-volume environment.Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Zoom.Familiarity with expense management tools (e.g., SAP Concur).Professionalism, integrity, and discretion with confidential information.Highly organized, proactive, and adaptable team player.Experience in wealth management, asset management, or financial services.Exposure to global administrative support and multi-time zone coordination.Agile and adaptable to shifting priorities.Fast-paced corporate environment with collaboration across teams.