Administrative Specialist

We're looking for motivated, engaged people to help make everyone's journeys better.The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and general office responsibilities.Pay rate: $21.00BenefitsPaid time off401k, with company matchCompany sponsored life insuranceMedical, dental, vision plansVoluntary short-term/long-term disability insuranceVoluntary life, accident, and hospital plansEmployee Assistance ProgramCommuter benefitsEmployee DiscountsFree hot healthy meals for unit operations rolesMain Duties and Responsibilities:Initiates written and oral communication to unit management, and customers as directedOrganizes and distributes charter information to production departments and management staffOrders operating supplies and required computer requirements as neededAssists in billing issues, accounts payable when applicableDistribution of inbound mail and documents received on a daily basis from fax machine and routes to appropriate department or managerGeneral office duties to include but not limited to filing, telephone routing and messages, etc.QualificationsEducation:* High School Diploma or GED is requiredWork Experience:* Minimum of 1-2 years of experience with clerical duties and responsibilitiesTechnical Skills: (Certification, Licenses and Registration)Must have strong computer skills using Microsoft Office Products including Excel and PowerPointAbility to work in a fast paced, deadline driven environmentExcellent time management skills requiredStrong organizational, analytical and leadership skills requiredLanguage / Communication Skills:* Must have excellent written and oral communication skillsJob DimensionsGeographic Responsibility: TBAType of Employment: Full-time / Part-timeTravel %: NoneExemption Classification: Non-ExemptInternal Relationships:External Relationships:Work Environment / Requirements of the Job:Budget / Revenue Responsibility: (Local Currency)Organization StructureDirect Line Manager (Title): Varies by unit: "GM", "Mgr, Ops", "Senior Mgr, Ops", or "Dir, Assembly"Dotted Line Manager (Title, if applicable): N/ANumber of Direct Reports: NANumber of Dotted Line Reports: NAEstimated Total Size of Team: 2gategroup Competencies Required to be Successful in the Job:Thinking - Information Search and analysis & problem resolution skillsEngaging - Understanding others, Team Leadership and Developing PeopleInspiring - Influencing and building relationships, Motivating and Inspiring, Communicating effectivelyAchieving - Delivering business results under pressure, Championing Performance Improvement and Customer FocusDemonstrated Values to be Successful in the PositionEmployees at gategroup are expected to live our Values of Excellence, Passion, Responsibility and Respect. To demonstrate these Values, we expect to observe the following from everyone:Excellence* We put the customer at the forefront of everything we do, taking time to understand their needs, wishes and desires.* We constantly learn by giving and receiving feedback, improving from our mistakes and bettering ourselves.Passion* Hospitality, in its purest form, comes down to a single, core principle: care. We do everything with thoughtfulness, attention, and care.* We have a growth mindset, a resilience that makes us determined to bounce back from failures and setbacks.Responsibility* We care about what we do, and we understand the impact we have on others and the planet.* We always look out for each other -creating a safe workplace environment is everyone's responsibility.Respect* Every job matters. We each do our part to ensure our colleagues and our customers succeed in their goals.* We respect each other's voices and foster a workplace that supports inclusion and belonging. We are all one gategroup.Application Closure Statement* To be considered for this position, please submit your application by 06/04/2026The above statements are intended to describe the general nature and level of the job being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. gategroup reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Candidates may be required to go through pre-employment drug screen, criminal check and/or airport fingerprinting.gategroup - an equal opportunity employer. We are committed to workforce diversity and actively encourage all qualified persons to seek employment with us, including, but not limited to, racial and ethnic minorities, women, veterans and persons with disabilities.We anticipate that this job will close on:06/08/2026For California Residents, please click here to view our California privacy notice.If you want to be part of a team that helps make travel and culinary memories, join us!