Administrative Assistant

About Special SittersSpecial Sitters is a mission-driven organization committed to serving families and communities with excellence, compassion, and integrity. We provide high-quality support services guided by our deeply rooted values.Our ValuesHonor God: Mutual Respect • Golden Rule • Honesty/IntegrityServant Heart: Compassionate • Help First • PositiveEmpowerment: Ownership • Self-Determination • AccountabilityCommitment to Excellence: Purpose Driven • Continuous Improvement • Communication • Do What You SayIf you share these values and want to be part of a purpose-driven, positive, and supportive team, we'd love to connect with you.Job SummarySpecial Sitters is seeking a highly organized and proactive Administrative Assistant to support teams in Leadership, Finance, and Operations. This individual will manage complex schedules, coordinate communication, assist with claims review and appeals, and help ensure daily operations run smoothly and efficiently. The right candidate is professional, detail-oriented, and able to anticipate needs and take initiative.Responsibilities· Sets up and maintains administrative files and completes tasks that include expense tracking, claims reviews and appeals, client schedule management, caregiver certification tracking/onboarding, and special projects.· Prepares and submits payroll· Answers incoming calls, taking messages, answering questions, and/or forwarding important calls as needed. Sorts and distributes mail/fax.· Provide high-level administrative support to the Owner/President and executive teamMaintains confidentiality with HIPAA and office policies.QualificationsRequired2–4 years of administrative or executive assistant experienceExcellent written and verbal communication skillsStrong organizational and time-management abilitiesProficiency with Google Workspace and/or Microsoft OfficeAbility to handle confidential information with integrityStrong problem-solving and research abilitiesPreferredExperience supporting executives, business owners, or senior leadershipFamiliarity with claims review and appeal processesAbility to work independently and manage competing prioritiesKey CompetenciesProfessionalism & discretionProactive and self-directed work styleStrong interpersonal communicationAttention to detailAdaptability in a fast-paced environmentAlignment with Special Sitters' core valuesBenefitsUnlimited vacationPaid time off (company holidays, sick time, etc.)Health benefitsProfessional development opportunitiesSupportive, values-driven culture and leadership teamPay: Starting at $25.00 per hourExpected hours: Monday - Friday 8:00 - 4:00 (in person)