LEGAL ADMINISTRATIVE TECHNICIAN

The City of Peoria is an Equal Opportunity/Affirmative Action Employer Description EMPLOYEE’S MUST RESIDE WITHIN THE CITY OF PEORIA DEPARTMENT: COMMUNITY DEVELOPMENT LOCATION: City Hall, 419 Fulton Street HOURS: 8:00 a.m. – 5:00 p.m. Monday through Friday SUMMARY: The position provides complex administrative support to the Community Development Department and assists on projects and programs related to Neighborhood Development, Grants Management, Code Enforcement, Building Safety, and Planning and Zoning. The entry level position is ideal for a candidate looking to get exposure to local government and, more specifically, the functions of the Community Development Department. An ideal candidate would have strong customer service skills, the ability to function in a fast-paced environment and represent the City of Peoria to the public in a professional manner. The position provides assistance and coordination in the prosecution process of City ordinance violators; provides customer service to the general public, and outside organizations and agencies regarding City codes, policies, standards, and processes and helps coordinate the non-owner property registration to include enforcement action. Examples of Duties ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.) ¨ Provides clerical assistance for the administrative adjudication process. ¨ Receives and processes non-owner occupied registrations and complaints of non-compliance, researches non-compliance and issues hearing notices for violators. ¨ Assists the administrative adjudication process to include: creating and mailing hearing notices, processing fines and fees, monitoring failure to pay, preparing information for collection and enforcement efforts, and filing liens. ¨ Files and processes liens for the City of Peoria and works with various other agencies on collection mechanisms. ¨ Files and processes bills related to the costs associated with correcting city ordinance violations. ¨ Processes demolition cases to include ownership research and preparation of notices of dangerous buildings. ¨ Collects, maintains, tallies and prepares statistical information related to the administrative adjudication process. ¨ Answers telephones, takes messages, screens calls, provides information to callers, receives citizen complaints, and directs calls and messages to appropriate person. ¨ Interacts with a variety of high level individuals, both internally and within the community to provide information and assist in resolving administrative issues. ¨ Prepares complex, routine and non-routine reports as requested; receives, sorts, and summarizes material for the preparation of reports; prepares work reports; relays and interprets administrative decision, policies and instructions. ¨ Provides responsible secretarial and administrative work. Interacts with a variety of high level individuals, both internally and within the community to provide information and assist in resolving administrative issues. ¨ Takes, transcribes and distributes minutes and notes from a variety of sources. ¨ May deal with sensitive and confidential personnel matters at the direction of the department director. ¨ Performs other related duties as assigned. MATERIAL AND EQUIPMENT USED: Computer Calculator General Office Equipment Minimum Qualifications Associates degree or equivalent from an accredited two-year college or technical school; minimum typing speed of 45wpm; and one to three years of related experience required. Any equivalent combination of education, training and experience, which provides the required knowledge, skills and abilities to perform the essential functions of the job, considered. Supplemental Information KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of: ¨ Objectives and practices of administrative functions of a municipal government. ¨ Recordkeeping, report preparation, filing methods and records management techniques. ¨ Correct English usage, including spelling, grammar, punctuation, and vocabulary. ¨ Standard business arithmetic, including percentages and decimals. ¨ General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment. ¨ Applicable state, federal and local ordinances, laws, rules and regulations. ¨ All computer applications and hardware related to performance of the essential functions of the job. Skill in: ¨ Typing from rough draft or printed text using a word processor or typewriter at a rate of 45 words per minute. ¨ Using tact, discretion, initiative and independent judgment within established guidelines. ¨ Researching, compiling, and summarizing a variety of informational and statistical data and materials. ¨ Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction. ¨ Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols. ¨ Analyzing and resolving office administrative situations and problems. ¨ Using a computer terminal to accurately and rapidly enter and retrieve data and information. ¨ Communicating clearly and effectively, both orally and in writing. ¨ Preparing clear and concise reports, correspondence and other written materials. Mental and Physical Abilities: ¨ Ability to establish and maintain effective working relationships with a variety of people. ¨ Ability to speak effectively before public groups and respond to questions. ¨ Ability to read, analyze and interpret professional periodicals and journals, technical procedures and government regulations. ¨ Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals. ¨ Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. ¨ Ability to interpret a variety of instructions in written, oral, diagram or schedule form. ¨ Ability to define problems, collect data, establish facts and draw valid conclusions. ¨ While performing the essential functions of this job the employee is regularly required to sit, use hands to finger, handle, or feel, reach with hands and arms, and speak and hear. ¨ While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 10 pounds. PENSION PROGRAM: Illinois Municipal Retirement Fund (IMRF): Ten years required for vesting. IMRF Death Benefit – Annual Salary after 1 year's service. IMRF Disability Benefit – 50% of Salary up to 30 months after 1 year's service. Employee Contribution (12.15%) Social Security - 7.65% IMRF - 4.50% Employer Contribution (14.33%) Social Security - 7.65% IMRF - 6.68% UNION MEMBERSHIP AVAILABLE: American Federation of State, County & Municipal Employees (AFSCME) – Union dues through payroll deduction. VACATION: No Vacation in first year of employment. Earn 6.67 hours per month. 1 to 5 Years of Service - 2 Weeks Paid Vacation 6 to 15 Years of Service - 2 Weeks and 1 additional day for every year of service 15 Years and Up - 4 Weeks Paid Vacation SICK LEAVE: 6.67 hours per month earned. No limit on total days accumulated. PERSONAL LEAVE: Earn 2.67 hours per month. 1 to 5 Years of Service - 4 days per year (Accumulated Monthly) 5 Years and Over - 5 days per year HOLIDAYS: 10 Paid Holidays per year. MEDICAL/DENTAL INSURANCE: Coverage effective first day of the next month following completion of one calendar month of employment. Members may opt out of the City's insurance program with proof of other coverage – coverage for dependents is optional. The City of Peoria Health Insurance offers two (2) plan options for coverage. Bi-weekly premiums for AFSCME employees depend on which plan is selected. On your hire date, you will meet with City's Patient Advocate to receive detailed information on the plans and the appropriate premium cost. Depending on plan selection, you can enroll in the Flexible Spending Program (FSA) or Health Savings Account (HSA). LOW DEDUCTIBLE PPO PLAN Member Only $49.62/per pay Member + Partner $169.33/per pay Member + Child(ren) $133.98/per pay Member + Family $233.84/per pay HIGH DEDUCTIBLE PPO PLAN Member Only $24.82/per pay Member + Partner $84.67/per pay Member + Child(ren) $66.99/per pay Member + Family $116.92/per pay LIFE INSURANCE: $20,000 group term Life Insurance and $20,000 Accidental Death & Dismemberment Insurance – No cost to employee. CREDIT UNION MEMBERSHIP AVAILABLE: Savings accounts/loan accounts/checking accounts located at 505 NE Monroe, Peoria, IL 61602; Phone: (309) 494-8790; FAX: (309) 494-8793; Hours: 8am – 12pm and 1pm – 4:50pm, Monday through Friday. TUITION REIMBURSEMENT: Available on class-by-class basis, if funds are available, for job-related classes, based on prevailing rates at public institutions, based on grade, upon approval. DEFERRED COMPENSATION: Three major 457 Plans available. Voya Financial, Mission Square, and Nationwide Retirement Solutions WORKER'S COMPENSATION: Self-Insured Plan. RESIDENCY: An employee hired on or after January 1, 2023, must reside within the City of Peoria. An employee's unauthorized residency outside the City of Peoria shall be grounds for immediate termination. (Summary data only. Labor Agreements in effect are actual controlling documents.)