Senior Accounting Specialist II

DOTZ Inc. is a trusted general contractor specializing in multi-family and residential construction, committed to quality, transparency, and financial accuracy. Our finance operations rely on QuickBooks Online as the system of record, with Buildertrend used primarily for job-level inputs and operational tracking. The Senior Accounting Specialist / Accounting Lead at DOTZ Inc. will own and oversee the accounting function, ensuring that financial records are accurate, reconciled, compliant, and decision-ready. This role is intentionally senior and goes beyond transactional processing. It requires strong command of QuickBooks Online, financial statements, month-end close, and internal controls, as well as the judgment to identify and resolve discrepancies independently. While understanding construction workflows and job costing is important, the emphasis of this role is on corporate-level accounting integrity, not day-to-day project entry. This position acts as the financial gatekeeper between operations and the general ledger. You will collaborate directly with the CFO, project managers, and operations team to ensure financial integrity across all projects, provide reliable reporting, and improve accounting processes as the company scales. This role is designed for an experienced accounting professional who wants to own the accounting function and grow into a broader leadership role. The position has direct exposure to executive decision-making, financial strategy, and operational oversight. You will be responsible for ensuring that QuickBooks Online accurately reflects the financial position of the company at all times, leading the close process, enforcing controls, and acting as the primary liaison with external CPAs. This role is ideal for someone who: Thinks beyond data entry Is comfortable challenging inconsistencies Understands the downstream impact of accounting decisions Wants to grow into an Accounting Manager or Controller role as the company scales Key Responsibilities: QuickBooks Online & General Ledger Ownership Own the QuickBooks Online file as the system of record Maintain and structure the Chart of Accounts Review and post journal entries, accruals, and reclassifications Ensure all transactions are properly coded and supported Financial Statements & Reporting Prepare and review monthly P&L, Balance Sheet, and cash flow summaries Investigate and explain variances, anomalies, and inconsistencies Produce management-level financial reports with clear explanations Reconciliations & Internal Controls Perform and oversee bank, credit card, payroll, and clearing account reconciliations Identify errors, duplication, or misclassification and correct them at the source Establish and enforce internal controls to protect financial integrity AP / AR Oversight Oversee accounts payable and receivable for accuracy and timeliness Review aging reports, deposits, retainage, accruals, and prepaids Ensure vendor and customer balances are accurate and supportable Month-End Close & CPA Support Lead the month-end close process Prepare schedules and documentation for CPA review and tax filings Maintain audit-ready books at all times Process Improvement & Oversight Improve accounting workflows and documentation Oversee or guide junior accounting staff or external support Act as the primary accounting authority for the company Required Qualifications 5+ years of progressive accounting experience Advanced QuickBooks Online expertise (GL, reconciliations, reporting) Strong understanding of GAAP and accrual accounting Proven experience preparing and reviewing financial statements Strong Excel skills (analysis, reconciliations) Comfortable working independently and owning outcomes Preferred (Not Required) Construction or project-based accounting experience Prior role as Senior Accountant, Accounting Manager, or Controller-track professional Experience cleaning up or restructuring QuickBooks files Job Types: Full-time, Contract Pay: $30.00 - $35.00 per hour Benefits: Opportunities for advancement Paid sick time Paid time off Referral program Application Question(s): How do you identify whether a problem belongs in the GL or in subledgers? A bank reconciliation matches, but the Balance Sheet still looks wrong. Why? Which Balance Sheet accounts should never be negative, and why? How do you validate retained earnings? Give examples of accruals you would expect every month. What accounting issue keeps you up at night? Education: High school or equivalent (Required) Ability to Commute: Van Nuys, CA 91411 (Required) Work Location: In person