Operations & Administrative Assistant (U.S. / Mexico Operations)

LocationUnited States (supporting operations in both the U.S. and Mexico)Company based Wixom, Michigan, United StatesPosition SummaryHexin Machinery USA is seeking a bilingual Operations & Administrative Assistant to support the General Manager in coordinating administrative and operational processes across our U.S. and Mexico entities.This position will assist in overseeing office administration, accounting coordination, HR procedures, and operational planning. The role focuses on process coordination, follow-up, and operational support, ensuring that internal teams and external partners execute tasks efficiently.The position will not require performing detailed accounting or HR technical work, but will assist in monitoring processes, coordinating with staff, and ensuring procedures are completed properly.Key ResponsibilitiesOperational CoordinationSupport the General Manager in coordinating administrative operations between U.S. and Mexico officesTrack operational tasks, deadlines, and internal reportingEnsure communication and alignment between teamsAccounting CoordinationAssist in coordinating with accountants and finance staffHelp organize financial documents and reporting schedulesHuman Resources SupportAssist with employment procedures including onboarding documentation and employee recordsCoordinate with HR staff regarding employment compliance and internal policiesOffice AdministrationCoordinate vendor communication, contracts, and office proceduresTrack operational plans, schedules, and administrative processesAssist with internal documentation and reportingCross-Border CommunicationHelp facilitate communication between U.S. leadership and Mexico operations teamsTranslate or coordinate bilingual communication when necessaryQualifications3–5 years experience in an administrative, operations assistant, or coordinator role in international manufacturing businessExperience working in manufacturing, industrial, or automation companies preferredFluent in English and SpanishStrong organizational and coordination skillsAbility to manage multiple processes and follow up on tasksComfortable working in an international company environmentPreferred BackgroundExperience supporting operations in a manufacturing companyExperience coordinating with accountants and HR processesExperience working with U.S.–Mexico operationsReporting LineThis position reports directly to the General Manager and supports cross-border operational coordination between Hexin USA and Hexin Mexico.Other noteMust be legally authorized to work in the United States.The company does not provide visa sponsorship