Clinical Administrative Coordinator/Director

Hello! We are Building Bridges Behavioral Services- a Las Vegas-based ABA clinic specializing in teens & adults. We have recently decided to expand our scope and open an Early Intervention branch of BBBS. We are looking for a clinical administrative coordinator to help support the backend processes of this new expansion! Job responsibilities: Serve as the front-desk point of contact for BBBS’s Early Intervention Clinic, welcoming families and clients and managing the check-in process. Act as the primary frontline communicator with families of children with disabilities. Develop familiarity with local resources and services to support care coordination and community outreach efforts. Manage insurance authorizations, including benefit verification, submissions, tracking approvals and utilization, and monitoring renewal deadlines. Communicate with insurance providers regarding authorizations and claims; maintain familiarity with ABA billing codes and collaborate closely with the billing company. Coordinate intake processes, including responding to new client inquiries, distributing and collecting intake packets, consents, and required documentation. Monitor clinic communications, including emails and voicemails, and ensure timely follow-up with families and staff. Support staff onboarding processes and maintain onboarding documentation. Organize and maintain electronic client files, clinic documentation, internal forms, and administrative templates in compliance with confidentiality standards. Assist with scheduling clients and staff using Rethink. Support payroll processes. Prepare weekly administrative and operational updates, including tracking authorizations, outstanding paperwork, session verification, and upcoming deadlines. Assist with special projects such as parent events, group planning, community outreach initiatives, and referral source management. Maintain clinic organization and cleanliness, manage materials and supply checklists, and coordinate clinic shopping as needed. In this role, you will take ownership of many of the clinic’s back-end processes, helping to ensure things run smoothly and allow clinical staff to focus on client care. You will receive training and support to help you learn our systems and procedures. Pay: From $21.00 per hour Work Location: In person