Program Management Operations Coordinator

Program Management Operations CoordinatorPay Hourly: $30-35 per hour W2 Hours: 8-5pmStart Date: On June 1st - Interviews will take place during the first two weeks of May.Duration: June 2026-Feb 2027, 9 monthsOnsite/Remote: Onsite Tuesday–Thursday strongly preferred near Hudson, MAInterview Process: 2 roundsTeam structure: Small, collaborative environment (2 team members will be working onsite with you on in-office days)The Operations Coordinator will support the R&D Program Management and Executive Leadership teams during a critical coverage period. This position blends executive-level administrative support with program coordination, ensuring seamless operations across leadership and project teams.The ideal candidate brings strong executive presence, thrives in a fast-paced environment, and is comfortable balancing scheduling, coordination, and project support. There is an expected 4–6 week ramp-up period. Day-to-Day ResponsibilitiesManage complex calendar scheduling for senior leadershipProvide high-touch executive support, including meeting coordination, travel planning, and expense support Prepare agendas, meeting materials, and presentations (PowerPoint/slide decks)Capture meeting notes, track action items, and ensure follow-ups are completedSupport R&D program operations, tracking deliverables, timelines, and cross-functional activitiesAssist with governance meetings and leadership forumsBuild and maintain project tracking tools and dashboards using Smartsheet, ExcelPartner with internal stakeholders to support ad hoc projects and operational needsMaintain organized documentation and communication across teamsMust-Haves:Strong experience supporting senior executives (calendar management, scheduling, coordination)Demonstrated executive presence and ability to interact with leadership confidentlyProficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)Experience with project coordination tools such as Smartsheet, MS Project, TeamsExperience managing multiple priorities and operating in a fast-paced environmentStrong organizational skills, attention to detail, and excellent communication skillsNice-to-Haves:Experience supporting R&D or technical teamsBackground in biotech or pharma (helpful but not required)Prior experience in a PMO or project coordination roleExposure to governance processes or portfolio tracking