Sales Coordinator

Location: Seattle, WAWhat This Job InvolvesWe are looking for a Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Portland office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.Business OperationsGather market research information to create client deliverables such as, market surveys, tour books, competitive setsPrepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information MarketingManage & maintain all listings on CoStar, LoopNet, View the Space & HightowerPrepare property marketing flyers, brochures, and email distributions Create and edit presentations, pitches, and client deliverables for prospect/client meetingsAssist and participate in planning as needed for industry functions or client events and open houses FinanceCollect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platformTrack and process broker expense reports according to the JLL T&E policyAdministrativeGeneral duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as neededInterested? An ideal candidate would need to have the following qualifications:Required1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organizationHighly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platformsExperienced with Adobe InDesignPreferredProject management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a teamResourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & developmentAble to assert discretion & professionalism when given access to confidential & private informationStrong proofreading and editing abilitiesIf this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!